Student Information and Compliance Specialist

Position: #437 - Student Information and Compliance Specialist
Position Type:
Secretarial/Clerical/Secretary

Date Posted:
5/8/2026

Location:
District Office
ASTORIA SCHOOL DISTRICT 1C JOB DESCRIPTION

JOB TITLE: #437 - Student Information and Compliance Specialist

REPORTS TO: Coordinator of Virtual and Online Education (or Designee)

EVALUATED BY: Superintendent or Designee

JOB SUMMARY

The Student Information & Compliance Specialist is responsible for the systematic management of student records, enrollment, and state reporting for the District's virtual pathways. This position serves in a confidential capacity, performing administrative and data-management duties necessary to accomplish objectives established by the Superintendent and Coordinator. This role provides essential operational oversight to the Astoria Choice Academy (K-8) and the Lower Columbia Virtual Charter Academy (LCVCA) by ensuring program compliance and the security of sensitive district data.

QUALIFICATIONS OF POSITION

• High School Diploma or equivalent; post-secondary education in office management or data systems preferred.
• Ability to exercise independent judgment in the interrelation and application of standard practices and district procedures.
• Exhibit advanced technical proficiency with consistently high-accuracy data entry across multiple software platforms (e.g., Synergy, State Testing Portal).
• Ability to handle confidential matters relating to students, student records, staff, and district-level policy with complete security and discretion.
• Ability to meet and interact with the public and employees with tact, courtesy, and discretion while presenting a positive image of the District.
• Ability to communicate clearly and appropriately in speech and writing in accordance with professional educational standards.
• Proficiency in Student Information Systems (SIS) and state reporting timelines.
• Ability to utilize standard office technology including computers, multi-line phones, and digital peripherals.
• Frequent sitting and repetitive movement of hands and wrists for data entry.
• Ability to lift, push, or pull up to 40 lbs occasionally.
• Conform to District policy regarding attendance and absences; attendance must be adequate to perform essential job functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Receives and verifies complete Student Enrollment Packets provided by third-party companies, ensuring all legal documentation (immunization, residency, birth certificates) is accurate and eligible.
• Enters all student demographics and parent information into the District Student Information System (SIS).
• Manages the Synergy student information system for the virtual academies, including user setup, calendar maintenance, and technical assistance.
• Requests and processes records for transferring students and sends records to other institutions for withdrawing students, maintaining the archival integrity of legal records.
• Reviews, approves, and confirms that all student schedules provided by partner companies meet minimum state requirements for student membership and continuing enrollment measurement.
• Enters all student courses into the SIS using proper state codes provided by the partner company.
• Assigns Pass/Fail grades or enters credit data in the SIS each semester based on state-certified teacher progress reports.
• Creates and maintains official public-school transcripts and facilitates the distribution of report cards to families.
• Strictly monitors and processes mandatory withdrawals for students who fail to meet state-defined "Continuing Enrollment" or participation requirements (10-day drop rule).
• Reviews all past and current IEPs on file for enrolled students and communicates with District Office staff regarding IEP records and progress meetings.
• Records all state test results in the State Testing Portal and manages documentation for parents opting out of state testing.
• Prepares, verifies, and submits required State and Federal reports in compliance with established deadlines.
• Tracks and maintains records of District of Residence for all charter students to ensure compliance with state-mandated enrollment caps.
• Monitors software online curriculum licenses to ensure appropriate student access and troubleshoots system issues for staff and parents.
• Confirms teaching credentials and background checks of third-party company staff to ensure all licensure and safety requirements are met per HR procedures.
• Collaborates with the Virtual Coordinator to compile information from various sources for Charter Board updates and strategic enrollment reports.
• Assists in the maintenance of administrative forms and reports necessary to accomplish objectives established by the Superintendent/Coordinator, including files related to vendor contract compliance and program audits.
• Acts as a mandated abuse reporter.
• Performs other duties as assigned to ensure the efficient, effective, and equitable functioning of the District's virtual programs.

POSITION BEGINS:
July 1st, 2026

SALARY RANGE: $29.58/hourly

CLOSING DATE: Open Until Filled

FOR INFORMATION CONTACT:

Craig Hoppes,…