Special Programs Assistant FTE

Position: #447 - Special Programs Assistant 1.0 FTE
Position Type:
Secretarial/Clerical/Office Assistant

Date Posted:
6/4/2026

Location:
District Office
ASTORIA SCHOOL DISTRICT 1C

JOB DESCRIPTION

JOB TITLE: #447 - Special Programs Assistant 1.0 FTE

REPORTS TO: Director of Special Programs

EVALUATED BY: Director of Special Programs

JOB SUMMARY: Under the supervision of the Superintendent and Director of Special Programs, the secretary will perform the following specific job duties. The secretary will support grants, curriculum and professional development while also maintaining, processing and monitoring special education and other instructional program files.

QUALIFICATIONS OF THE POSITION:

• High School Diploma or equivalent as required by OAR , Oregon Department of Education
• Must be 18 years of age
• Must be able to pass a background check
• Proficient secretarial duties as needed for the Director of Special programs
• Working knowledge of basic office procedures and operation of common office equipment and machines
• Ability to relate with the public, in person or on the telephone.
• Common knowledge of secretarial office procedures.
• Excellent computer skills and experience with Microsoft Office preferred.
• Perform physical requirements which may include:

A. Moderate degree of physical stamina

B. Frequent standing, walking, bending, and occasional lifting up to 50 lbs.

C. Ability to use a telephone, computer, and other office equipment

E. Ability to make frequent trips to and from desks, counters, etc. as well

as other areas in the school building

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Performs secretarial duties as needed for the Director of Special Programs
• Maintains free and reduced lunch program
• Maintains confidential student records
• Prepares federal and state reports as needed. Responds to survey reports.
• Manages and maintains requisitions, purchase orders, invoices for all related programs
• Assists in collecting of information for Title audits.
• Performs duties related to secretary work in the area of curriculum as directed by the Director of Special Programs
• Assists the public, in person or on the telephone. Takes messages as needed and performs other duties pertaining to the reception area.
• Provides technical support and training to staff on the special education database.
• Regularly attends trainings necessary to job performance.
• Performs any other assignments as determined by the District administrators.
• Acts as a mandated abuse reporter.
• Knowledge of Astoria School District Policies and building procedures
• Regular and acceptable attendance is required
• Other related duties as assigned

POSITION BEGINS: As soon as possible

SALARY RANGE: TBD

CLOSING DATE: Open Until Filled

FOR INFORMATION CONTACT:

Travis Roe, Special Programs Director

Phone:

Email: troe

The Astoria School District strives to create an inclusive environment that welcomes and values the diversity of our staff and students. We foster a sense of belonging to create a workplace environment where everyone is treated with respect and dignity. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background.

We would encourage you to apply, even if you don't believe you meet every one of our qualifications described. If you are unsure whether you meet the qualifications of this position, would like to know how this would be determined, or need any accommodations to participate in the hiring process, please feel free to contact us to discuss your application.

The district prohibits discrimination and harassment on any basis protected by law, including but not limited to, an individual's perceived or actual race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, marital status, age, mental or physical disability, pregnancy, familial status, economic status, or veterans' status, or because of the perceived or actual race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, marital status, age, mental or physical disability, pregnancy, familial status, economic status, or veterans' status of any other persons with whom the individual associates.

For more information, please go to Policy AC on our website here: (Use the "Apply for this Job" box below)..asp

Contacts:
Civil Rights - Catherine Dalbey, , Civil Rights Coordinator .or.us | Title IX/II - Craig Hoppes, , choppes | Section 504 - Travis Roe, , troe.