Administrative Assistant

Join our team as an Administrative Assistant at Coastal Family Health Center in Astoria, OR. We are a leading community health center in the Pacific Northwest with over 40 clinics across Washington and Oregon, offering medical, dental, pharmacy, orthodontia, nutritional counseling, autism screening, and behavioral health services. Our holistic model also includes support for shelter, energy, weatherization, HIV & AIDS counseling, home visits, and mobile medical/dental clinics.

• $24.01 - $29.42 DOE, with the possibility to pay higher for highly experienced candidates
• 100% employer‑paid health insurance, including medical, dental, vision, Rx, and 24/7 telemedicine
• Profit sharing and 403(b) retirement plan available
• Generous PTO, 8 paid holidays, and more

• Provide confidential administrative support to the direct supervisor and administrative staff
• Answer calls and transfer them as necessary
• Screen calls for the direct supervisor and respond when appropriate
• Collect, sort, and distribute all incoming mail daily
• Work independently with limited direction to accomplish projects and tasks
• Obtain absences and tardy information from supervisors and record it on the daily attendance log
• Maintain an updated, accessible filing system
• Prepare and distribute monthly provider on‑site and on‑call clinic schedules to clinic staff and local hospitals
• Ensure timely processing and approval of staff timecards in coordination with departmental supervisors
• Attend all meetings at the direct supervisor’s request
• Prepare meeting agendas, take, transcribe, and distribute minutes of assigned meetings
• Assist the direct supervisor with day‑to‑day activities
• Maintain reports as requested
• Compose, edit, type, and proof correspondence, reports, forms, charts, manuals, and other documents assigned by the direct supervisor
• Maintain conference room schedules
• Ensure meeting facilities are prepared as requested
• Assist with patient complaints and concerns
• Maintain contact with staff, clinicians, patients, agencies, and community members
• Secure travel arrangements for the direct supervisor and other staff as assigned
• May require reliable transportation for meetings, visits to other work sites, and handling bank deposits as assigned

• High School Diploma or GED
• One year of office experience
• Preferred: two years of complex office experience and responsibilities
• Ability to type quickly and accurately
• Competent with Word and Excel
• Highly organized and accountable
• Independent judgment and discretion
• Ability to exercise supervision and sensitivity to staff and patient needs
• Ability to work with frequent interruptions
• Preferred: knowledge of medical/dental office operations

Our mission celebrates inclusivity. We are committed to equal‑opportunity employment.