Administrative Assistant

General Summary

The Administrative Assistant assigned to the Appellate Division reports to one Bureau Chief and one Division Chief provides administrative support to thirteen appellate prosecutors and assists one intern. This position performs a wide range of administrative and legal support duties including serving as a receptionist preparing and formatting legal documents managing correspondence maintaining clerical and electronic filing systems and providing general administrative support.

The Administrative Assistant is responsible for maintaining accurate records including electronic files related to direct appeals and ensuring the timely receipt distribution and tracking of correspondence court opinions and other case related materials. When needed the Administrative Assistant assigned to the Appellate Division provides telephone coverage for the Post Conviction Writs PCW Divisions. Administrative Assistant. This position is also responsible for maintaining office supply inventory coordinating office supply orders office equipment and arranging service when necessary.

• Receive electronic case files and save them to the appropriate K Drive folders
• Create and maintain tickler files to monitor deadlines and ensure timely completion of required documents
• Download upload organize and maintain records within the Appellate Division folders and the HCDAO main page
• Update and maintain the Appellate Division database including oral arguments opinions hand downs and mandates
• Serve as the primary point of contact for incoming telephone calls and visitors
• Research and review a high volume of filing notices to identify potential appellate files
• Prepare and maintain daily and monthly reports to support division
• Coordinate and maintain the divisions meeting calendar including scheduling meetings and providing administrative support for division activities

• Ability to multi task and answer several phone lines
• Strong verbal and written communications skills
• Ability to remain organized and detail oriented
• Proficiency in using Microsoft Office and other computer applications
• Excellent organizational and time management skills

This is a full time in person position. Days and hours of work are typically Monday through Friday 8:00 am to 5:00 pm. Hours may vary based on the business needs of the department.

• High school diploma or GED required
• Administrative assistant experience

Salary Starting 2244 hourly 4667520 annually
2718 hourly 5653440 annually w College Degree

Benefits Harris County offers a competitive and comprehensive benefits package for regular full time employees which includes Medical Dental and Vision Insurance Wellness programs

Life Insurance Long Term Disability Employee Assistance Program EAPTen 10 vacation days per year during the first five years of service increases with tenure

Eleven 11 County holidays plus 1 floating holiday

Professional development opportunities

Dependent Care and Healthcare Reimbursement Accounts
457 Deferred Compensation Plan Retirement pension through the Texas County & District Retirement System TCDRSTransportation assistance through the Metro Ride Sponsor Program