High School Summer Receptionists Job Athens area,Alabama USA,Administrative/Clerical

Job Title: SCHOOL RECEPTIONIST/SECRETARY

Supervised by/

Reports to:

Principal

FLSA Status:
Non-Exempt

Job Goals

To assist designated school system administrators by performing efficient and effective office management, correspondence, problem solving, organizational and clerical tasks.

Qualifications

High school diploma.

Two (2) or more years of experience in a comparable position.

Ability to meet the suitability criteria for employment and/or certification/licensure under the Alabama Child Protection Act of 1999 and Act No. .

Knowledge of general office procedures related to organization, filing, preparation of documents, computer software programs including spreadsheets, word processing, databases, presentation software, etc.

Demonstrated proficiency in oral and written communication skills.

Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups.

Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time frames.

Comprehensive knowledge of office management, office procedures, correspondence, scheduling, reporting, and business communication.

Comprehensive knowledge of school system policies and procedures.

Ability to use technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or financial information.

Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities.

Ability to be punctual and in regular attendance.

Such alternatives to the above qualifications as the Board may require.

Performance Responsibilities and Essential Functions

Demonstrates support for the school system and its vision, goals and priorities.

Manages correspondence, calendars, reports, budgets, discretionary funds, travel arrangements, reimbursements, and agendas for the administrator assigned.

Assists the assigned administrator in preparation and maintenance of budget for the department or program.

Prepares purchase orders, contracts, and requisitions for department supplies and/or services as directed.

Participates in strategic planning and operations for the department as requested.

Manages leave and payroll information for department employees as assigned.

Answers questions and responds to requests from the schools and general public; resolves issues or refers requests as appropriate.

Produces, records, and responds to directed correspondence, research, reports, notices, recommendations and materials needed for efficient office operations.

Maintains accurate electronic and non‑electronic filing systems of needed reports, minutes, correspondence, information, confidential records, schedules, and data as directed.

Obtains, gathers, organizes, and prepares for presentation pertinent data and information as needed.

Communicates effectively and manages office communication processes as directed using telephones, voicemail, electronic mail, postal and/or delivery services, intra‑campus delivery and other means as directed.

Orders and maintains needed office supplies.

Prepares and submits information and/or recommendations for Board agenda as assigned, if applicable.

Performs duties and represents the system and department in a courteous, positive and professional manner.

Arranges for technical support, servicing, and effective operation of office technology and office machines.

Attends and participates in meetings as directed.

Takes and transcribes dictation as needed.

Maintains appropriate confidentiality regarding school/workplace matters.

Demonstrates initiative in identifying potential problems and/or opportunities for improvement in areas of responsibility.

Reports potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel.

Responds to inquiries, requests, constructive feedback, concerns and/or complaints in a timely and positive manner.

Maintains and submits reports, records, and correspondence in a timely and accurate manner.

Properly uses and cares for equipment and material resources of the school system and effectively supervises and monitors others in the care,…