Anticipated Registrar

Registrar

Salary

Schedule:

O / Registrar / 197 days

Qualifications:

• High school diploma or equivalent.
• Three (3) years of secretarial experience.
• Must meet background clearance requirements as specified by Alabama statutes and State Board of Education regulations.

FLSA Status:
Non-Exempt

Reports To:

Principal

Terms Of Employment:
Length of the work year and hours of employment shall be those established by the system.

Duties And Responsibilities:

• Handle attendance reporting, including daily, monthly, and end-of-year reports.
• Manage student registration.
• Process student enrollments, transfers, and withdrawals.
• Maintain cumulative folders.
• Compile state and federal reports.
• Maintain security of records, materials, and equipment.
• Provide secretarial services for the principal and programs under administrators' supervision (answer phone, greet visitors, etc).
• Maintain student records, post standardized test scores, initiate new records for incoming students, and forward required records for student transfers.
• Prepare and send student transcripts to enrolling school/college.
• Prepare memorandums, letters, forms, and other materials as assigned.
• Distribute incoming mail, packages, and other materials.
• Inventory and order office supplies.
• Maintain proper files for all documents as assigned.
• Assist with all individual or business contracts.
• Participate in training programs offered to increase skill and proficiency related to assignments.
• Participate in cross-training activities.
• Maintain confidentiality and high ethical standards.
• Notify the supervisor of potential problems or unusual events.
• Assume other reasonable and equitable job-related duties as assigned by the immediate supervisor.

Knowledge, Skills, And Abilities:

• Considerable knowledge of the operations and functions of the school system.
• Ability to use excellent business English, spelling, grammar, and punctuation.
• Knowledge of the principles and practices of administrative secretarial work, system accounting and payroll.
• Ability to interpret rules, regulations, and policies and to use mature judgment in making decisions.
• Ability to establish and maintain effective and professional working relationships with administrative staff, students, and the public.
• Ability to operate a computer and utilize software applications for word processing, spreadsheets, and other functions.
• Ability to prepare and maintain accurate and complex financial records and reports.
• Excellent organizational skills.
• Ability to work with and without supervision.
• Ability to greet and deal with visitors.
• Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced, high-intensive work environment.
• Possess and maintain a valid Alabama driver's license.

Evaluation:
The performance of this job will be evaluated in accordance with provisions of the Board's policy on the evaluation of personnel. Source:
Athens City Schools, Athens, Alabama