High School Summer Receptionists Job Athens area,Alabama USA,Administrative/Clerical

Focused on Quality:
Committed to Excellence.

Job Title:

SCHOOL RECEPTIONIST/SECRETARY Supervised by/

Reports to:

Principal FLSA Status:
Non-Exempt Job Goals:

To assist designated school system administrators by performing efficient and effective office management, correspondence, problem solving, organizational and clerical tasks.

To effectively and efficiently manage projects, schedules, and information to achieve the goals of the school system and to maximize student achievement.

Qualifications:

High school diploma.

Two (2) or more years of experience in a comparable position.

Ability to meet the suitability criteria for employment and/or certification/licensure under the Alabama Child Protection Act of 1999 and Act No. .

Knowledge of general office procedures related to organization, filing, preparation of documents, computer software programs including spreadsheets, word processing, databases, presentation software, etc.

Demonstratedproficiencyinoralandwrittencommunicationskills.

Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups.

Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time frames.

Comprehensive knowledge of office management, office procedures, correspondence, scheduling, reporting, and business communication.

Comprehensiveknowledgeofschoolsystempoliciesandprocedures.

Ability to use technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or financial information.

Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities.

Abilitytobepunctualand inregularattendance.

Suchalternativestotheabovequalificationsasthe Boardmayrequire.

Performance Responsibilities and

Essential Functions:

Demonstratessupportfortheschoolsystemanditsvision,goalsandpriorities.

Manages correspondence, calendars, reports, budgets, discretionary funds, travel arrangements, reimbursements, and agendas for the administrator assigned.

Assists assigned administrator in preparation and maintenance of budget for department or program.

Prepares purchases orders, contracts, and requisitions for department supplies and/or services as directed.

Participatesinstrategicplanningandoperationsfordepartmentasrequested.

Managesleaveandpayrollinformationfordepartmentemployeesasassigned.

Answers questions, and responds to requests from the schools and general public; resolves issues or refers requests as appropriate.

Produces, records, and responds as directed correspondence, research, reports, notices, recommendations and materials needed for efficient office operations.

Maintains accurate electronic and non-electronic filing systems of needed reports, minutes, correspondence, information, confidential records, records, schedules, and data as directed.

Obtains, gathers, organizes, and prepares for presentation pertinent data and information as needed.

Communicates effectively and manages office communication processes as directed using telephones, voicemail, electronic mail, postal and/or delivery services, intra-campus delivery and other means as directed.

Ordersandmaintains neededofficesupplies.

Preparesandsubmitsinformationand/or recommendation for Board agenda as assigned,if applicable.

Performsdutiesandrepresentsthesystemanddepartmentinacourteous, positive and professional manner.

Arranges for technical support, servicing, and effective operation of office technology and office machines.

Attendsandparticipatesinmeetingsasdirected.

Takesandtranscribesdictationas needed.

Maintainsappropriateconfidentialityregardingschool/workplace matters.

Demonstrates initiative in identifying potential problems and/or…