Sr. Payroll Coordinator

Sr. Payroll Coordinator

The Sr. Payroll Coordinator oversees payroll operations for Auxiliary Services, ensuring accurate, timely, and compliant payroll processing across multiple units. The role serves as the primary resource for approvals, escalations, and audit readiness; directly supervises the Auxiliary Payroll Coordinator; and partners with Auxiliary HR, central university payroll, and unit leadership to resolve issues, improve processes, and maintain strong internal controls.

Knowledge, Skills, Abilities and/or Competencies
- Advanced accuracy and attention to detail; analytical problem-solving. Strong communication and service orientation with discretion/confidentiality. Ability to manage multiple deadlines in a high-volume environment. Leadership skills to train, supervise, and develop staff.

Duties/Responsibilities
- Payroll Operations Management Oversees and manages the full-cycle biweekly and monthly payroll processing in accordance with USG and UGA standards, deadlines, and procedures for all Auxiliary staff and students of over 1000 employees. Oversee to ensure accurate and timely completion of payroll deductions, payroll adjustments, and proper use of timesheet reporting codes, absence management updates, timesheet corrections, supplemental pay, off-cycle payments, over payment recovery, retro activity, shift differentials, student ladder, and special pay.

Validate compliance with policy, regulatory requirements, and internal control expectations.

Duties/Responsibilities
- Payroll Reconciliation & Transaction Analysis Oversee all payroll reconciliation processes, ensuring accuracy across payroll registers, GL postings, funding distributions, and accounting adjustments. Review earnings, deductions, leave reporting, and retro activity to identify variances; research root causes and ensure timely resolution in accordance with UGA/USG policy. Evaluate pre- and post-payroll transaction accuracy to ensure all payroll activity is properly documented, compliant, and aligned with financial and internal control standards.

Duties/Responsibilities
- Issue Resolution & Customer Service Troubleshoot and resolve payroll-related inquiries, including pay discrepancies, deductions, leave balances, taxation, and job data issues. Communicate outcomes clearly with employees, supervisors, HR partners, and unit administrators.

Duties/Responsibilities
- General Ledger, Systems & Reporting Maintain payroll-related GL accuracy, including creating and updating combo codes for operating and grant funding sources and ensuring accurate labor distribution. Use HCM queries, payroll reporting tools, and financial systems to validate payroll entries, monitor anomalies, and support decision-making. Assist with payroll expense research and financial statement labor expense alignment, including level-of-effort and grant compliance expectations.

Duties/Responsibilities
- Compliance & Internal Controls Maintain, update and communicate payroll standard operating procedures to ensure compliance with USG, UGA, and regulatory requirements. Monitor processes for invalid funding, suspense account resolution, and express retro activity; ensure documentation and approvals support audit readiness. Implement updates from central HR/payroll and support continuous improvement of payroll internal controls.

Duties/Responsibilities
- Cross-Functional Collaboration & Supervision Coordinate with Auxiliary HR regarding job data changes, hiring actions, compensation adjustments, football pay, additional pay programs, shift differentials, and student promotions. Assist Associate Director with taxable fringe benefit review and related compliance needs. Provide daily direction, workload prioritization, and training to the Auxiliary Payroll Coordinator; ensure backup coverage and performance feedback.

Duties/Responsibilities
- Budget Support Assist with annual salary budget calculations for all Auxiliary Services units. Monitor labor budgets, identify discrepancies, and assist with corrections of salary budget overdrafts as needed.

Duties/Responsibilities
- Process Improvement Identify opportunities to streamline payroll processes and recommend automation or workflow enhancements. Document revised procedures and help implement efficiency improvements to increase accuracy, timeliness, and compliance.