Administrative Associate

Overview

Posting Number: S14651P

Working Title:

Administrative Associate

Department: DAR-Office of Vice President

Posting Type:
External

Retirement Plan: TRS

Employment Type:

Employee

Benefits Eligibility:
Benefits Eligible

Full/Part time:
Full Time

Additional Schedule Information: 8:00am-5:00pm

Advertised Salary: $44,720

Posting Date: 01/30/2026

Open until filled:
Yes

Proposed Starting Date: 03/01/2026

Location of Vacancy:
Athens Area

Is driving a responsibility of this position?:
No

Is this a Position of Trust?:
Yes

Does this position have operation, access, or control of financial resources?:
No

Does this position require a P-Card? :
No

Is having a P-Card an essential function of this position? :
No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?:
No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):
Yes

Credit and P-Card policy:
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy:
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check.

You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

USG Core Values Statement:
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://(Use the "Apply for this Job" box below). Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://.

Classification

Title:

Administrative Assistant II

FLSA:
Non-Exempt

FTE: 1.00

Minimum Qualifications:

High school diploma or equivalent and 2 years of related experience

Preferred Qualifications:

• Working knowledge of UGA policies and procedures and/ or UGA Foundation policies and procedures a plus.
• Progressively responsible experience working in a fast-paced environment.
• Ability to deal effectively and professionally with a variety of people at all levels of management within and external to a university environment.

Provide administrative support to Annual Giving:

• Assist Executive Director and Senior Director with special projects.
• Provide administrative support to include a wide range of complex office administration including word processing, data entry, spreadsheet development, mail merge documents, composing and editing letters, reports, presentations, and other clerical duties as assigned.
• Assist with the ad-hoc mailing of donation materials, acknowledgements, and other mail pieces as needed.
• Schedule meetings, update team agendas, reserves spaces, and facilitate attendance.
• Enter Giving and Alumni Information Link (GAIL) interactions and documentation for donor inquiries and comments from mailers, email, and phone contacts.
• Prepare and monitor check requests/travel authorizations/reimbursements from both state and foundation funding sources as well as tracking spending and encumbered funds.
• Perform procurement duties such as state requisition/purchase order creation and follow-up.
• Manage office supply purchases.
• Set up and manage invoices and payments on all Annual Giving contracts.
• Answer main phone line and main email inboxes for Annual Giving.

Percentage of time: 35

Provide administrative support to Research & Prospect Management (RPM):

• Assist and support the Executive Director of Research & Prospect Management on special projects as needed, such as coordinating and mailing RPM Birthday cards, and copying during peak workloads, such as start-up quarter-four RPM and goal planning meetings.
• Assist with scheduling meetings, updating team agendas, reserving meeting spaces, and facilitating attendance.
• Prepare and monitor check requests/travel authorizations/reimbursements from state and foundation funding sources, as well as track spending and encumbered funds.
• Perform procurement duties such as state requisition/purchase…