Administrative Coordinator - CAES Office of Research

Administrative Coordinator - CAES Office of Research

Location: Athens Area

This position will be responsible for directing the daily operations of the CAES Office of Research, which includes the Associate Dean, the Assistant Dean, the Executive Superintendent for CAES Research and Education Centers, and the Director for Industry Partnerships. This position is responsible for managing the office and coordinating the Associate Dean’s activities to support the strategic initiatives of the research mission of CAES.

This position will report directly to the Associate Dean for Research. It will serve as the liaison between the Associate Dean’s direct reports, the Dean’s Office, and external constituencies, including other administrators, faculty, students, and external stakeholders.

Bachelor’s degree or equivalent plus 5 years of related experience.

• Superior organizational skills
• Excellent written and oral communication skills
• Proven ability working with teams and excellent interpersonal skills
• Ability to work independently, research problems, systems and options, and communicate this information to broad audiences in a very fast‑paced environment
• Ability to use independent judgment and discretion with confidential information
• Ability to multitask and focus in a busy environment

• Sitting at PC workstation for long periods using keyboard, mouse, and telephone
• Lift up to 25 pounds
• Driving as needed to perform job tasks

• Serves as the primary liaison between the Associate Dean and direct reports, senior leadership, CAES research faculty, and staff.
• Initiates contact, follow‑up, and problem resolution with industry and stakeholder groups in Georgia and beyond.
• Exercises appropriate judgment in planning and directing the Associate Dean’s calendar and travel around the state.
• Responsible for creating Zoom meetings, office conferences, and facilitating interoffice communications.
• Supervises student workers; supports the team environment of the Associate Dean’s office.
• Directs and schedules speaking engagements and meetings.
• Prepares briefings and background documents for the Associate Dean before meetings and events.
• Initiates, drafts, and polishes targeted written and oral communications.
• Disseminates internal and public‑facing mass communications on behalf of the Associate Dean’s office in coordination with the Photographer and Creative Design Specialist in the CAES Office of Research and CAES Office of Marketing and Communications.
• Generates travel itineraries, submits expense reports and reimbursements, executes purchase requests, and responds to records requests.
• Advices Extension faculty and staff on updated policies and procedures.
• Tactfully communicates changes in policy and practice.
• Discreetly coordinates highly sensitive meetings that may include employees, elected officials, law enforcement, and University HR.
• Organizes, coordinates, and provides support to committees charged by the Associate Dean related to UGA and CAES Research Initiatives.
• Manages and coordinates the Associate Dean’s Office staff in planning and executing special projects and events.
• Executes special assignments and projects at the direction of the Associate Dean.
• Oversees and evaluates information technology needs for the office, to include video conferencing systems and related technology.

Position of Trust: Yes

Financial Responsibilities: Yes

Security Access: Yes

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR at hrweb
.

Name: Harshavardhan Thippareddi

Email: harsha.thippareddi