Administrative Assistant to Department Head

Posting Details

• Posting Number: S14712P
• Working Title:
  
  Administrative Assistant to the Department Head
• Department:
  Franklin-History
• Location:
  
  Athens Area
• Work Schedule:
  
  Monday‑Friday 8:00 am‑5:00 pm
• Employment Type:
  
  Employee
• FLSA:
  Non‑Exempt
• FTE: 1.00
• Salary:
  Commensurate with experience
• Posting Date: 02/13/2026
• Closing Date:
  Open until filled
• Proposed
  
  Start Date:
  
  03/02/2026

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://(Use the "Apply for this Job" box below).). The UGA campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full‑time staff.

Enrollment exceeds 41,000 students.

Franklin College of Arts and Sciences is the heart of the University of Georgia’s learning environment, advancing new knowledge, research, scholarship and creative output by faculty, students, and staff in more than 80‑degree programs across 40+ units. College/Unit/Department website /

• Classification
  
  Title:
  
  Administrative Assistant II
• Minimum Qualifications:
  
  High school diploma or equivalent and 2 years of related experience

Preferred

Summary:

The first point of contact for the department and main point of contact for all vendors and suppliers must be pleasant and able to work with all personalities. Significant duties include tracking department accounts and expenditures. This person will compile surplus lists, submit work orders for building needs, and oversee mail services and distribution.

• Demonstrated ability to coordinate and manage multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines.
• Substantially developed interpersonal and teamwork skills to successfully work with diverse groups in an academic environment.
• Excellent interpersonal, written and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness.
• Excellent proofreading and editing skills and attention to detail.
• Software experience and expertise in: MS Office Suite Adobe

Sitting, standing, walking, bending, stooping, pushing, pulling; spending long periods of time at a computer.

• Answer phones, handle mail, make photocopies, order office supplies, furniture (new or disposal of old), arrange for repair and maintenance of offices, maintain lost and found, maintain photocopy machine lease agreements, and serve as telephone services liaison.
• Maintain key inventory and key distributions and returns.
• Assist BSSR with emergency building protocols and tasks.
• Maintain departmental inventories and work with Franklin IT on technology and data needs and compliance.
• Provide administrative support to assist students pursuing internships (paid or otherwise) in Museum Studies and Applied History.
• Provide administrative support for Christine Lasik‑White and Humanities Internship Program (Lasik‑White will be working from our department on a regular basis).

• Process purchase orders, invoices, and expense statements in coordination with the Franklin Business Services Center.
• Assist faculty in processing travel and expense reimbursements.
• Assist the Department Head in managing departmental accounts.
• Assist the Graduate Coordinator in managing graduate student payroll.
• Provide payroll support and communications for hiring of part‑time or seasonal students or other workers.

• Arrange for travel and reimbursement on behalf of outside speakers, job candidates, prospective graduate students, and visitors.
• Arrange for restaurant reservations and catering of events, coffee, book parties, and other social events featuring food or drink.
• Organize accepted student open…