Administrative Specialist

Posting Details

Posting Number: S14654P

Working Title:

Administrative Specialist

Department: PSO-Cont Ed-Event Management

Posting Date: 02/02/2026

Closing Date: 03/02/2026

Advertised Salary: $40,000 – $45,500

Work Schedule:

Monday to Friday, 8am – 5pm

Type:
Employee (Full Time)

Chartered by the state of Georgia in 1785, the University of Georgia is the birth‑place of public higher education in America and the state’s flagship university (https://(Use the "Apply for this Job" box below).). The UGA community celebrates more than 240 years of academic and professional achievements and is committed to continuing higher education. UGA is ranked among the top 20 public universities nationwide by U.S. News & World Report.

Its main campus is in Athens, 65 miles northeast of Atlanta, with extended locations in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full‑time staff and enrolls over 41,000 students, including 31,000 undergraduates and 10,000 graduate and professional students across 19 schools and colleges, including the newly established School of Medicine.

Classification

Title:

Administrative Assistant II

FLSA Status:
Non‑Exempt

Full Time Equivalent: 1.00

• High school diploma or equivalent
• 2 years of related experience

• Advanced administrative experience in a complex, fast‑paced environment
• Strong financial acumen with experience in reconciliation, billing, and fiscal compliance
• Demonstrated independent judgment and ability to prioritize competing demands
• High‑level written and verbal communication skills, including client‑facing correspondence
• Proficiency in Microsoft Office and enterprise‑level event and financial management systems
• Exceptional organizational skills with attention to detail and data accuracy
• Ability to work independently while collaborating across multiple departments and stakeholders

This role provides advanced administrative, financial, and operational support for the Sales and Event Management (SEM) division of the Georgia Center. Serving as a central point of coordination, the position independently manages complex scheduling, fiscal processes, event data integrity, and conference execution support across multiple systems and stakeholders. The role exercises independent judgment, supports revenue‑generating events, and plays a critical role in ensuring operational efficiency, financial accuracy, and high‑quality client experiences for Georgia Center events.

• Event Space & Resource Management – Independently manage facility and resource requests through enterprise event management software, including confirming space, resolving conflicts, coordinating changes, and ensuring accurate system records. Coordinate and resolve complex space scheduling issues, including high‑impact events, holidays, athletic weekends, and special institutional needs. (30% of time)
• Financial Administration – Manage divisional fiscal operations, including reconciliation of financial records, p‑card documentation, accounts payable requests, billing support, and post‑event financial closure. Ensure compliance with institutional policies while maintaining accurate and timely financial reporting. Manage departmental use, reporting, and documentation of a p‑card. Reconcile departmental accounts with review by SEM Director. (25% of time)
• Division Operations & Administrative Oversight – Oversee administrative operations for the SEM division, including calendar management, documentation, records management, office procurement, and coordination of internal meetings and site visits. Support department leaders with reporting, data quality control, and operational planning. Serve as a trusted operational resource for SEM leadership and cross‑functional partners. Advise SEM staff on all requests regarding travel, following GC and UGA policies.
  
  Assist with submission of travel reimbursements and additional departmental projects or tasks as assigned. (20% of time)
• Event & Conference Execution Support – Provide advanced support for conferences and events, including exhibit management,…