Conference Assistant

Position Details

Posting Number: G/R32144P

Working Title:

Conference Assistant

Department:
Housing-Resident Programs & Services

Location:

Athens Area

Salary: $11.75 per hour

Start Date:

May 11, 2026

Closing Date:
Open Until Filled

Employment Type:

Employee

Additional Schedule Information:
Work up to 40 hours per week if not taking summer classes, with varied schedules including mornings, afternoons, evenings, overnights, and weekends as determined by conference services supervisor(s); or work up to 20 hours per week if enrolled in classes, with similar scheduling arrangements.

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://(Use the "Apply for this Job" box below).). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report.

The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full‑time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

Part of the Division of Student Affairs, University Housing consists of nearly 2.8 million square feet of facilities and is home to more than 9,000 students. The department employs 220 full‑time staff members, 21 graduate assistants and 565 undergraduate student workers. As a self‑supporting auxiliary, University Housing operates a $59 million budget derived only from student housing fees and other non‑state sources.

In support of its mission to provide comfortable, affordable and secure housing options where the academic success and personal growth of residents are encouraged and supported, University Housing engages staff members in competency‑based training and students in curriculum‑based engagement focused on community building, interpersonal skills, social awareness and responsibility, and well‑being.

• Dates of mandatory in‑Person training and building preparation:
  May 11 – May 23 (applicants must be available to start work on May 11th)
• Respond to all on‑call requests for conference services between 5:00pm and 9:00am when on call, and 24 hours on weekends and holidays.

• Act as comprehensive support for participants, guests, and group sponsors throughout summer conferences.
• Serve in an on‑call duty rotation to manage any issues related to maintenance/facilities concerns, check‑ins/outs, building keys, access cards, and inventory management of linens and other summer conference resources.
• Conduct thorough room and building inspections before the arrival of each group and after their departure from housing, ensuring detailed assessments and accurately reporting any issues identified.
• Collaborate in the preparation of check‑in materials for assigned conference and orientation groups, including the assembly of key packets and access cards.
• Configure common spaces and lobbies to facilitate seamless check‑ins, check‑outs, and additional reservations.
• Facilitate prompt and efficient check‑ins and check‑outs for conference services, ensuring a seamless experience for all attendees as required.
• Demonstrate proficiency in Star Rez, housing software system, and various Microsoft Office applications including but not limited to Teams, One Note and Excel after training.
• Facilitate communication of any issues related to participant stays by working with various stakeholders, such as community RBSWs, Maintenance, and Housing Assignments, and Residential Programs and Services to ensure a successful guest experience.
• Work community desk shifts within conference residence halls to support weekly departmental operations.
• Effectively multitask and prioritize…