Executive Administrative Manager

Position Summary

The Executive Administrative Manager serves as a senior administrative and strategic partner in the Dean’s Office, operating with a high degree of independent judgment and discretion. This position acts on behalf of the Dean in advancing strategic priorities, managing complex operational matters, and ensuring the effective functioning of the Dean’s Office. The role performs work directly related to the management and general business operations of the College.

This role requires exceptional judgment, discretion, initiative, and professionalism, as well as the ability to manage multiple priorities in a fast‑paced, high‑visibility environment.

• Bachelor’s degree in a related field or equivalent and 5 years of professional experience

• Experience in a research‑intensive university or academic environment.
• Familiarity with University of Georgia systems, policies, and procedures.
• Experience supporting senior academic or executive leadership.
• Knowledge of faculty affairs, academic administration, or higher education governance.
• Bachelor’s degree or equivalent combination of education and experience.

• Provides strategic insight on operational and administrative matters.
• Evaluates, redirects, organizes, and prioritizes matters referred to the Dean’s Office; independently resolves issues or recommends courses of action to the Dean or Associate Deans.
• Leads and manages special projects and strategic initiatives at the request of the Dean.

• Promotes excellence in operations across the Dean’s Office by assessing workflows, identifying inefficiencies, and implementing improvements that enhance effectiveness and responsiveness.
• Coordinates and oversees high‑level communications, ensuring clarity, consistency, and alignment with College and University priorities.
• Manages complex and sensitive matters requiring discretion, confidentiality, and sound judgment.
• Develops and maintains systems to ensure continuity of operations and timely decision‑making within the Dean’s Office.

• Provides direct supervision and oversight of 6 full‑time/2 part‑time positions and administrative functions within the Dean’s Office, including coordination of work, prioritization of tasks, and performance evaluations.

• Oversees and manages high‑level scheduling, correspondence, and briefing materials.
• Coordinates approval workflows and administrative actions across systems and other institutional platforms, exercising judgment regarding prioritization and routing.
• Liaises with the College’s Office of Development and Alumni Relations to facilitate the dean’s philanthropically oriented engagements, including GAIL access and updates.
• Liaises with the College’s Office of Marketing and Communications to coordinate the dean’s social media engagements.

• Provides functional leadership and oversight of staff and administrative processes within the Dean’s Office, including setting priorities, coordinating work, and contributing to performance development.
• Serves as a central point of coordination between the Dean’s Office and departments, colleges, and central administration to advance strategic goals.
• Stands in for the Dean, as appropriate, in meetings or discussions to facilitate progress on time‑sensitive or operational matters.

• Plans, coordinates and facilitates high‑level meetings, retreats, and special functions hosted by the Dean’s Office.

• Significant experience providing executive‑level administrative support, preferably in a higher education or complex organizational setting.
• Exceptional written and verbal communication skills.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• High level of proficiency with office productivity software and administrative systems.

Sitting, standing, walking, bending, stooping, pushing, pulling; spending long periods of time at a computer.

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (
hrweb
).