Administrative Associate

Posting Number: S15194P

Working Title: Administrative Associate

Department: DAR-Regional Development

Posting Type: External

Employment Type: Employee

Benefits Eligible: Yes

Full/Part Time: Full Time

Schedule: 8:00am–5:00pm

Advertised Salary: $45,540–$47,938

Posting Date: 05/22/2026

Open Until Filled: Yes

Proposed Starting Date: 07/01/2026

Location of Vacancy: Atlanta Area

Special Instructions: This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position.

This position resides in the Development and Alumni Relations (DAR) office in Atlanta. Under the direct supervision of the Senior Regional Director in the Office of Regional Development, this position provides administrative support to Atlanta-based Regional Development staff and the Atlanta-based Alumni Relations staff. It is a primary point of contact for the management of the day-to-day tasks associated with operations of the Atlanta DAR office and has a key role in assisting with maintaining the facility and with event management and preparation.

In addition to preparing correspondence and handling filing, travel arrangements, and scheduling, this position provides administrative support to the Office of Alumni Relations and Atlanta Regional Development staff. Responsibilities include event support, budget tracking, travel coordination, expense reimbursements, and relationship management.

This position answers non‑routine correspondence and assembles high‑level information regarding alumni and friends of the university. It serves as a point of contact for external callers and visitors and coordinates with internal stakeholders throughout the organization.

Independent judgment is required to plan, prioritize, and organize a varied workload and recommend changes in office practices or procedures. This position is essential to the mission of the department, supporting excellent customer service to constituents and maintaining a highly organized alumni relations operation.

• Word processing, spreadsheet development, mail merge documents, composing and editing letters, memoranda, reports, presentations, and other clerical duties.
• Serve as Atlanta DAR office liaison for audio visual conferencing and conference calls.
• Assist in managing the DAR Atlanta office, opening the office at 8 am and closing the office at 5 pm as needed.
• Answer telephones, greet guests, receive deliveries, distribute incoming mail, and prepare outgoing mail.
• Order and maintain office supplies.
• Run errands when necessary.
• Assist staff as needed with messages, copies, ordering supplies, and shipping.
• Prepare and distribute communication documents including memos, letters, and presentations as needed. Format correspondence according to the office style guide, including fonts and logos for all internal and external communication documents.
• Oversee the ugaatl and other UGA accounts as needed for event registrations and general questions.
• Coordinate the rental and reservations for the Atlanta DAR Office board rooms.
• Assist with logistics involved with meetings held in the DAR Atlanta office.
• Prepare and submit travel and expense reimbursement requests and forms for the Atlanta Regional Development team.
• Record personal constituent interactions in Giving and Alumni Information Link (GAIL) CRM system for the Atlanta Regional Development team.
• Packing, recording, and transferring records to Records Management for record retention and destruction.
• Create and maintain a filing system.
• Assist with AV and telephone conference scheduling needs.
• Serve as the office suite’s Safety and Security Representative for the DAR Atlanta office.
• Create travel authority requests as needed for Atlanta Regional Development staff.
• Help with calendar management.
• Attend monthly DAR Finance admin meetings via zoom.

• Assist in managing event RSVP’s and event reporting in GAIL system as needed.
• Assist in maintaining event follow‑up for assigned events, including entering GAIL interactions and notes. Provide database support for special projects as needed—process…