Long County Administrative Assistant

Position Information

Classification Title Administrative Assistant I FLSA Non-Exempt FTE 1.00

Minimum Qualifications

High school diploma or equivalent

Preferred Qualifications Position Summary

The County Extension Administrative Assistant is responsible for a variety of general office tasks. Work includes the performance of standardized office duties, which involve using judgment based on knowledge gained through experience. Assignments that depart from established institutional or county procedures are approved by a supervisor, but employees will be expected to develop their own techniques and procedures. May coordinate functions with Extension staff and/or program assistants.

This incumbent will work cooperatively with all agents and is administratively responsible to the County Extension Coordinator and District Extension Director.

Knowledge, Skills, Abilities and/or Competencies

* Demonstrates considerable knowledge of business grammar and punctuation; office procedures and systems; and current, effective, and efficient office practices.

* Skilled in operating a variety of office equipment such as computers, fax, scanner, typewriter, mimeograph, copier, and telephone.

* Proficient in current word processing, data management, and accounting software programs (i.e., Quick Books, Microsoft Word, PowerPoint, Excel, etc.).

* Exhibits high standards of professionalism.

* Possesses the necessary personal skills to perform public relations responsibilities effectively.

* Ability to establish and maintain effective working relationships with county, district, and state staff, local government employees, and clientele.

Physical Demands

* Some medium lifting; sitting for long periods of time.

* Driving as needed to perform job duties.

Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care?

Yes Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable.

Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

* Maintain office hours to assist County Extension Coordinator, county staff, and clientele by conducting day-to-day operations, such as maintaining appropriate records for fiscal reporting.

* Prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets and keep financial records current within existing month in a manner that corresponds with the standard for all University of Georgia Cooperative Extension offices.

* Maintains office filing system.

* Coordinate office tasks with other county staff as necessary.

Percentage of time 40 Duties/Responsibilities

* Assist County Extension Coordinator with personnel procedures, monthly leave reports, performance reviews, contact with General Assembly monthly reports, staff meeting minutes, and, when necessary, Serious Incident Reports and/or Workman's Compensation Reports.

* Complete County Information reports to District Office annually, and when necessary, Memorandums of Understanding between CAES Cooperative Extension and county Boards of Commissioners or Education.

Percentage of time 25 Duties/Responsibilities

* Budget allocated funds so that equipment, supplies, travel expenses, and other program supports are within limits, and seek additional resources for programs.

* Conduct all duties in accordance with UGA Cooperative Extension Equal Opportunity regulations that ensure all educational programs, assistance, and materials are provided to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability, or veteran status.

* Demonstrate personal interest and involvement in local community by joining local civic organizations (or supporting their efforts) and networking with community leaders.

Percentage of time 20…