Administrative Assistant-Ctr Forest Business

Position: Administrative Assistant-Ctr for Forest Business
Position Information

Classification Title Administrative Assistant II FLSA Non-Exempt FTE 1.00

Minimum Qualifications

High school diploma or equivalent and 2 years of related experience

Preferred Qualifications

* Associate's or Bachelor's degree in business administration, communications or related field

* Experience supporting programs in a university, nonprofit, or government setting

* Experience with financial processing systems

* Experience managing databases, records systems, or certification/compliance programs. Learning Management Systems such as E Learning Commons or equivalent.

* Familiarity with email marketing platforms (e.g., Mailchimp) and bulk communications

* Experience coordinating events, workshops, or conferences

* Basic experience updating websites or digital content

* Interest or familiarity with forestry, natural resources, or workforce training programs

* Experience managing high-volume, process-driven workflows with strong accuracy requirements

* Experience working with continuing education or certification programs

* Experience supporting industry-facing or stakeholder-driven programs

* Experience working across multiple systems simultaneously (CRM, LMS, financial, web, and communication platforms)

Position Summary

A full-time administrative assistant is sought for the Harley Langdale, Jr. Center for Forest Business within the Warnell School of Forestry and Natural Resources. Responsibilities consist primarily of customer response, external event support, account reconciliation and record management, deposit processing, mailing operation management, and website/e-media updates.

The position serves as a central point of coordination for administrative operations supporting both the Center for Forest Business (CFB) and the Georgia Master Timber Harvester (MTH) Program. Responsibilities include processing registrations and applications, reconciling payments and deposits, managing mailing operations, maintaining website and e-media content, and supporting training programs and events.

Knowledge, Skills, Abilities and/or Competencies

* Strong attention to detail and ability to manage high-volume, process-driven work

* Ability to organize, prioritize, and manage multiple tasks with minimal supervision

* Effective written and verbal communication skills

* Ability to interpret policies and apply them consistently and fairly

* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams), Canva, Zoom, and Adobe Acrobat

* Working knowledge of web-based systems and ability to update website content

* Ability to work with various stakeholders and resolve issues professionally

* Ability to establish and maintain effective working relationships

* Ability to understand and accurately interpret information and develop appropriate responses

Physical Demands

* Regularly works in an office environment, seated for extended periods (4-8 hours)

* Occasionally lifts up to 40 pounds and transports materials

* Performs repetitive manual tasks such as assembling mailers, workshop materials, and supplies

Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable.

Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Collect, process, and maintain registrations, renewals, reinstatements, and continuing education records in both electronic and hardcopy formats. Perform payment processing (Touchnet), reconcile transactions and deposits, and maintain accurate financial and participant records. Manage filing systems and ensure compliance with program requirements.

Prepare and manage office supply orders and other purchase requests, mailing, and printing orders. Perform typical office reception duties.

Percentage of time 40…