Administrative Assistant-Ctr Forest Business

Position Summary

A full‑time administrative assistant is sought for the Harley Langdale, Jr. Center for Forest Business within the Warnell School of Forestry and Natural Resources. Responsibilities include customer response, external event support, account reconciliation and record management, deposit processing, mailing operation management, and website/e‑media updates.
The position serves as a central point of coordination for administrative operations supporting both the Center for Forest Business (CFB) and the Georgia Master Timber Harvester (MTH) Program. Key duties include processing registrations and applications, reconciling payments and deposits, managing mailing operations, maintaining website and e‑media content, and supporting training programs and events.

• Collect, process, and maintain registrations, renewals, reinstatements, and continuing education records (electronic and hard copy).
• Perform payment processing (Touchnet), reconcile transactions and deposits, and maintain accurate financial and participant records.
• Manage filing systems to ensure compliance with program requirements.
• Prepare and manage office supply orders, mailing, and printing requests.
• Perform typical office reception duties.
• Respond to phone and email inquiries from participants, sponsors, and stakeholders; resolve problems and clarify program policies.
• Prepare routine correspondence and create forms, fliers, newsletters, and personalized communications; ensure documents are accurate and timely.
• Maintain and update website content, directories, and program materials.
• Support planning and execution of major events such as conferences, tournaments, and outreach events; coordinate sponsors, vendors, venues, registrations, invoicing, and logistics for in‑person and virtual workshops.
• Coordinate event‑day operations, reconcile guest lists, track attendance, and resolve last‑minute issues.
• Procure promotional items and provide additional administrative support for investment conferences, golf tournaments, and outreach events.

• High school diploma or equivalent and 2 years of related experience.

• Associate’s or Bachelor’s degree in business administration, communications, or related field.
• Experience supporting programs in a university, nonprofit, or government setting.
• Experience with financial processing systems.
• Experience managing databases, records systems, or certification/compliance programs; familiarity with Learning Management Systems such as E Learning Commons.
• Familiarity with email marketing platforms (e.g., Mailchimp) and bulk communications.
• Experience coordinating events, workshops, or conferences.
• Basic experience updating websites or digital content.
• Interest or familiarity with forestry, natural resources, or workforce training programs.
• Experience managing high‑volume, process‑driven workflows with strong accuracy requirements.
• Experience working with continuing education or certification programs.
• Experience supporting industry‑facing or stakeholder‑driven programs.
• Experience working across multiple systems simultaneously (CRM, LMS, financial, web, and communication platforms).

• Regularly works in an office environment, seated for extended periods (4–8 hours).
• Occasionally lifts up to 40 pounds and transports materials.
• Performs repetitive manual tasks such as assembling mailers, workshop materials, and supplies.

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb).