Jasper County Administrative Assistant

Position Information

Classification Title Administrative Assistant I FLSA Non-Exempt FTE 1.00

Minimum Qualifications

High school diploma or equivalent

Preferred Qualifications Position Summary

This Jasper County Extension position is a non-exempt professional staff role within UGA Cooperative Extension responsible for handling the many resources offered by the Extension office. A level of independent judgment is necessary to effectively carry out the duties of the job and the incumbent is expected to manage administrative duties by developing techniques and procedures as appropriate. This role works cooperatively with all Extension faculty and staff where applicable and is administratively responsible to the County Extension Coordinator.

Knowledge, Skills, Abilities and/or Competencies

* Experience using Microsoft Office
- Excel, Word, Outlook

* Quick Books knowledge

* Some knowledge of 4-H programs and Ag related information

Physical Demands

* Light office lifting, some 4-H project lifting

* May be asked to assist with livestock projects

* Some standing and/or sitting for various lengths of time

* Driving

Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care?

Yes Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable.

Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Maintain office hours to assist clientele and conduct day to day operations. Assist clientele with access to Extension resources and services including: printed publications, online content, other educational materials, and sample submission for all diagnostic services (e.g. soil and water tests, feed and animal waste analysis, radon testing). Facilitate conference calls/video conferences to connect clientele with County Agents from other counties or with State Specialists.

Percentage of time 30 Duties/Responsibilities

Maintain appropriate records for fiscal reporting. May prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets. Keep financial records current within the existing month. Maintain the office filing system in a manner that corresponds with the standard for all Extension offices and coordinate office tasks with other county staff as necessary. Maintain office inventory of publications, office supplies and materials as needed.

Percentage of time 30 Duties/Responsibilities

Assist County Extension Coordinator with personnel procedures. Maintain consistent and effective work habits to make efficient use of time and resources. Budget allocated funds so that equipment, supplies, travel expenses, and other program supports are within limits and seek additional resources for programs.

Percentage of time 30 Duties/Responsibilities

Perform specific tasks and assume leadership for certain program areas as specified by the District Extension Director or County Extension Coordinator. Conduct all duties in accordance with The University of Georgia Cooperative Extension Equal Opportunity plan that ensures all educational programs, assistance, and materials to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability or veteran status.

Other duties as assigned.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Kasey Hall Recruitment Contact Email kcreid Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* This position is located in the Jasper County Georgia area. Are you willing to work at this location?

(Open Ended Question)

Applicant Documents

Required Documents

* Resume/CV

*…