Accounting Assistant

Accounting Assistant

Posting Number: S15053P

Department: Law School – Continuing Judicial Education

Location: Athens Area

Employment Type: Full Time, Employee, Non‑Exempt

Schedule: Monday‑Friday, 8 AM‑5 PM (in‑person)

Salary Range: $41,400.00 – $44,000.00

Benefits: Eligible for standard University benefits program

The Accounting Assistant provides financial data entry, office administrative support, and processing of travel reimbursements. The role is supervised by the Executive Director of the Institute of Continuing Judicial Education and works closely with the Business Operations Associate.

• Accurately enter training registration payments, office invoices, and related data into accounting software systems.
• Assist with collection and processing of registration fees for training programs and events.
• Run registration payment reconciliation reports for the ICJE event teams.
• Verify and reconcile data entries to ensure accuracy and completeness.
• Scan, index, and archive financial documents in accordance with records retention policies.
• Assist the Business Operations Associate with month‑end and fiscal year‑end data entry and filing requirements.
• Review and process travel reimbursement requests submitted by constituents, instructors, and ICJE event team members within 30 days of the event/training.
• Verify that travel expenses comply with USG, UGA, and AOC travel policies and applicable regulations.
• Coordinate with submitters to obtain required documentation or resolve discrepancies.
• Track the status of submitted travel reimbursements and communicate updates in a timely manner.
• Assist team members with a variety of clerical and support tasks as directed.
• Support special projects, including attendance at ICJE trainings, audits, or initiatives as assigned by the Executive Director.

• Associate’s degree or equivalent.
• At least one year of experience in accounting, bookkeeping, accounts payable, or general financial support roles.
• Working knowledge of University System of Georgia (USG), UGA, and/or Administrative Office of the Courts (AOC) travel and procurement policies.
• Experience with UGA financial systems.

• Proficiency in Microsoft Word and Excel.
• Attention to detail and excellent communication skills.
• Strong organizational skills and ability to manage multiple tasks and meet deadlines.
• Knowledge of accounting and budgeting.
• Ability to work effectively as part of a team and assist colleagues in a collaborative environment.
• Process and handle confidential information with discretion.

• The ability to sit for an extended period of time.
• The ability to lift up to 10 pounds on an intermittent basis.
• The ability to travel to various ICJE meeting locations.

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, veteran status, or other protected status.