Administrative Specialist

Position Summary

This position serves as an Administrative Specialist I in the Office of the President at the University of Georgia. It involves a high level of confidentiality in the performance of job duties which include but are not limited to greeting and assisting visitors to the Office of the President; providing receptionist and administrative support for two Assistants to the President; supervising the Office of the President's student workers;

managing action files on annual and one–time projects led by the Assistants to the President; managing workflow for the Assistants to the President such as sorting incoming documents (mail, meeting materials, drafts, etc.), bringing documents requiring expediting to their attention and monitoring the status; coordinating correspondence for the Assistants to the President; serving as back‑up for the Administrative Associate III, Document Manager with incoming mail;

serving as the Assistant Asset Management Officer, providing backup support to staff in the Office of the President; and participating in office meetings and staff development opportunities for the Office of the President as well as other duties as assigned in line with this job. The individual is expected to work effectively with other individuals (co‑workers, supervisor, students, faculty, staff, and other constituents) in the performance of job duties and demonstrate consistent cooperation, courtesy, professionalism, and tact in the handling of job responsibilities.

• Provide administrative support for the Assistants to the President, including office support, calendar management, travel coordination, and organizing reimbursements.
• Provide front‑line telephone and guest reception service for the Office of the President, including fielding calls, taking messages for President's Office staff, and directing visitors within the Administration Building.
• Supervise the Office of the President's student workers in their various tasks and coordinate their work schedules.
• Manage action files on annual and one‑time projects led by the Assistants to the President, including coordination of components related to several organizational units and projects.
• Coordinate the Assistants to the President's recurring duties related to research, council, accreditation, and other committees, and manage workflow for incoming documents, sorting and expediting them as needed.
• Coordinate correspondence for the Assistants to the President: draft, prepare, proofread, and distribute correspondence; maintain appropriate files; log incoming and outgoing mail; and serve as a backup for incoming mail.
• Receive all incoming calls and place outgoing calls for the Assistants to the President as requested; greet and assist visitors to the Office of the President; participate in scheduled office meetings and staff development opportunities; provide backup support to staff in the Office of the President; and perform additional duties as assigned.

Bachelor's degree or equivalent.

• Competent in computer applications, such as Microsoft Office (Word, Excel, PowerPoint, Outlook, and Access), Adobe Acrobat, GAIL, and the President's Office Database.
• Suitable written and oral communication skills.
• Strong organizational skills with the ability to manage multiple projects simultaneously without close supervision.
• Ability to use discretion with confidential information.

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb).