Administrative Assistant-Ctr Forest Business

Position Summary

A full‑time administrative assistant is sought for the Harley Langdale Jr. Center for Forest Business within the Warnell School of Forestry and Natural Resources. Responsibilities primarily include customer response, external event support, account reconciliation and record management, deposit processing, mailing operation management, and website/e‑media updates.

• Collect, process, and maintain registrations, renewals, reinstatements, and continuing education records in electronic and hard‑copy formats; perform payment processing (Touchnet), reconcile transactions and deposits, and maintain accurate financial and participant records.
• Manage filing systems and ensure program compliance.
• Prepare and manage office supply orders, mailing and printing orders; perform typical office reception duties.
• Respond to phone and email inquiries from participants, sponsors and stakeholders, providing answers, resolving issues and clarifying program policies.
• Manage communications systems; prepare routine correspondence and create forms, fliers, newsletters, and personalized mailings ready for timely distribution.
• Provide guidance on program requirements, resolve issues and support compliance; develop and distribute newsletters, mailings, and routine correspondence.
• Maintain and update website content, directories, and program materials.
• Support planning and execution of major events such as the Timberland Investment Conference, a golf tournament and outreach events; coordinate sponsors, vendors, venues, registrations and invoicing; assist with event‑day operations and reconciliation; coordinate logistics for workshops.
• Procure promotional items; provide additional administrative support including student onboarding, audit preparation and event preparations.
• Manage event approvals within UGA; finalize, resolve accommodations, coordinate sponsorship approvals and invoicing, and update foundation records.

• Associate’s or Bachelor’s degree in business administration, communications, or related field.
• Experience supporting programs in a university, nonprofit or government setting.
• Experience with financial processing systems.
• Experience managing databases, records systems or certification/compliance programs.
• Experience with Learning Management Systems such as E‑Learning Commons.
• Familiarity with email marketing platforms (e.g., Mailchimp) and bulk communications.
• Experience coordinating events, workshops or conferences.
• Basic experience updating websites or digital content.
• Interest or familiarity with forestry, natural resources or workforce training programs.
• Experience managing high‑volume, process‑driven workflows with strong accuracy requirements.
• Experience working with continuing education or certification programs.
• Experience supporting industry‑facing or stakeholder-driven programs.
• Experience working across multiple systems simultaneously (CRM, LMS, financial, web and communication platforms).

• High school diploma or equivalent and at least 2 years of related experience.

• Strong attention to detail; ability to manage high‑volume, process‑driven work.
• Ability to organize, prioritize and manage multiple tasks with minimal supervision.
• Effective written and verbal communication skills.
• Ability to interpret policies and apply them consistently and fairly.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams), Canva, Zoom, and Adobe Acrobat.
• Working knowledge of web‑based systems and ability to update website content.
• Ability to work with various stakeholders and resolve issues professionally.
• Ability to establish and maintain effective working relationships.
• Ability to understand and accurately interpret information and develop appropriate responses.

• Regularly works in an office environment, seated for 4–8 hours.
• Occasionally lifts up to 40 pounds and transports materials.
• Performs repetitive manual tasks such as assembling mailers, workshop materials and supplies.

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR hrweb
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For questions concerning this position or recruitment progression, please refer to the recruitment contact below.

Recruitment Contact Name: David James
Recruitment Contact Email: David.

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