Project Assistant, ERP

Project Assistant, ERP

This is a limited term position with an initial duration of 2 to 3 years, aligned with the project's lifecycle expected to end December 2028. While employment beyond this date is contingent upon project needs and funding, there is a strong possibility this will transition to a regular position dependent on post go live project stabilization needs.

Applicant screening will begin immediately. The application packet should include 1. A cover letter detailing how the applicant's credentials and experience meet the needs, responsibilities, and qualifications stated in the posting; 2. A current resume and 3. A list of three references and their contact information. Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.

The Project Assistant provides administrative and organizational support to Project Managers to ensure smooth coordination and execution of the ERP project across the organization. This includes gathering and processing project information, assisting with documentation, preparing communications, tracking progress, organizing materials, and supporting project activities from initial planning through completion. This role coordinates project activities to ensure the project remains on schedule and provides administrative and logistical support such as meeting arrangement, progress tracking, and documentation.

Knowledge, Skills, Abilities and/or Competencies
- Project coordination— Understanding of basic project workflows and administrative processes. Information management— Ability to organize, track, and maintain project documentation. Communication skills— Strong written, verbal, and digital communication abilities. Software proficiency— Ability to use office and project‑related software for documents, spreadsheets, and presentations. Organizational skills— Ability to manage multiple tasks, meet deadlines, and maintain accurate records. Collaboration— Ability to work effectively with staff, leadership, vendors, and external partners.

Attention to detail— Skill in preparing accurate documents, notes, and summaries.

Duties/Responsibilities
- Project Support and Administrative Coordination Support project managers with tasks needed to manage ongoing projects and requests. Assist with planning, scheduling, budgeting support, and project tracking. Help maintain project documentation from initiation through closeout. Document meetings by taking notes and preparing minutes. Assist in reviewing proposals and service information. Maintain organized records for projects at various stages. Schedule meetings and organize calendar invites.

Communicate with internal departments and external partners as needed.

Duties/Responsibilities
- Project Communication & Documentation Prepare project communication materials for leadership, staff, vendors, and external partners. Create and assemble digital and print materials such as summaries, presentations, and status updates. Assist with spreadsheets, lists, and basic cost or budget summaries. Assist with written, verbal, and visual communication to support project workflows.

Duties/Responsibilities
- General Support Attend project‑related meetings to observe progress and assist project managers. Record observations and track follow‑up items. Perform other duties as assigned.

Recruitment Contact Name
- Joseph Allen

Recruitment Contact Email - joeallen