Administrative Support Assistant

Find Your Future With Us at USDA – Animal Plant Health Inspection Service Job Summary

If selected, you will be responsible for performing and conducting a wide variety of support work in the areas of budget and fiscal management, procurement and supply, data processing, property, time and travel, personnel support duties, and program record-keeping.

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement, including specialized experience and/or education, as defined below. FOR THE GS-06 LEVEL:
Applicants must have one year of specialized experience (equivalent to the GS-05 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates:

Experience with Microsoft Word, Excel, Teams, and Managing Files. Experience responding to the public correspondence via: phone, email, fax as well as distribution of mail.

Experience with or knowledge of General Services Administration, Department and Agency policies and procedures pertaining to motor vehicle fleet use and management.

Experience with the use of the travel and time and attendance systems (i.e., Concur, WebTA) and the ability to troubleshoot problems that may occur.

Experience with the acquisition and disposition of accountable property and supplies to effectively acquire, maintain, use and dispose of property for the work unit.

Note:

There is no education substitution for this grade level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, Ameri Corps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

• Tracks financial expenditures for the work unit.
• Participates in the development of financial and budgetary data for preparation and presentation of the budgets.
• Serves as timekeeper for Time and Attendance processing, in accordance with appropriate (i.e., WebTA) policies and procedures.
• Prepares or provides guidance on domestic and foreign travel authorizations and vouchers for the work unit.
• Coordinates the work unit’s procurement activity for services, equipment, and supplies within the delegated micro purchase procurement authority.
• Assists with recruitment by initiating SF-52s, Requests for Personnel Actions, required for the office/program unit in accordance with established procedures.
• Maintains individual files on vehicles annotating scheduled and completed maintenance, receipts from service, mileage logs, etc.
• Maintains and manages administrative and program files in accordance with Federal records management policies, procedures, schedules and guidelines.
• Serves as office/program unit receptionist.

07/24/2026

07/30/2026

45409 - 69371 USD Per Year

You can make a difference! The U.S. Department of Agriculture's (USDA) Marketing and Regulatory Programs (MRP) needs bright, energetic and committed professionals to facilitate the domestic and international marketing of U.S. agricultural products and to protect the health and care of animals and plants in the United States. We operate in domestic and global markets. Be part of an organization that protects the health and agriculture of the American people.

APhIS is an emergency response agency. This means that all Agency employees may be asked or assigned to participate in rotating temporary duty assignments to support emergency programs at some time during their careers with APHIS.