Administrative Assistant to Associate Dean and the Assistant Dean for Academic Affairs

Administrative Assistant to Associate Dean and the Assistant Dean for Academic Affairs

The position provides administrative support for the Associate Dean for Academic Affairs, Assistant Dean of Academic Affairs, and other members of the academic program staff in the Warnell School and reports to the Associate Dean for Academic Affairs.

Knowledge, Skills, Abilities and/or

Competencies:

Incumbent should be detailed-oriented and capable of managing multiple tasks in a time sensitive environment, should be eager to support others; should be able to work effectively with administrative officials, faculty, staff and students alike; should have strong organizational skills; should be an effective oral and written communicator; and should have the ability to maintain confidentiality. Experience with UGA's Financial processes, Classroom reservation software (25 Live), Athena, Banner, Qualtrics.

Experience working with Certificate programs.

Duties/Responsibilities:
Supports the Associate Dean and the Assistant Dean of Academic Affairs Provides administrative support and responds directly to routine requests Proofreads and transmits all work coming from the Associate Dean's office to proper locations Handles email communications, telephone, and mail addressed to the Associate Dean as directed Assists the Associate Dean with all phases and facets of the Promotion and Tenure process, 3rd year review of untenured faculty, and Post-Tenure review of tenured faculty Maintains records for the Academic Affairs office, organizes and maintains a filing system, prepares reports based on filed information on request, and keeps files up to date, maintains security and confidentiality of all records Handles preparation and recording of Learning Outcome Assessments using Microsoft Forms Distributes Instructor Reports to faculty Provides Academic Affairs Support Coordinates Warnell School certificate programs, verifies requirements, and clears students for graduation of certificates Provides administrative support for Warnell curriculum actions, including appeals, admissions, and academic program committees Provides support for Warnell Internship process: provides overrides, triages MOUapproval between Academic Affairs, the Warnell Dean, andUGALegal Coordinates and facilitates visiting speakers for seminars and student club events Provides administrative support for Student Services and School-sanctioned Events Provides administrative and day of coordination support for various Warnell school events Plans, executes, and coordinates Warnell Day on the Lawn Plans, executes, and coordinates the Spring and Fall Warnell commencement ceremonies Provides budgetary and fiscal support for the Academic Affairs office and Student Services Reviews budget and yearly spending for Academic Affairs and Student Services Submits invoices, processes payments, and provides support for orders Coordinates and processes Fall and Spring Merch Sales: production, financial processing, item pickup, etc.

Provides Student Services support Manages Warnell student clubs, acts as a point of contact, manages club budgets, collaborates with Warnell Academic Advisor to ensure club policies are followed Supports program staff with clerical work as needed Supports reservations for classrooms and meetings via 25

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