Records Management Specialist

records management specialist

below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. Applicant portal voluntary demographics. The information requested below is used to assist us in our compliance with federal/state equal employment opportunity record keeping and reporting. Your response is voluntary and will not be used in any way to determine your eligibility for employment.

note: this position is being posted internally and to the public simultaneously in order to expedite the posting process. However, current ohio university ascme 3200 employees will be considered first.

applications will be accepted until midnight (eastern time zone) on the ‘posting end date’ shown below.

applications accepted from public: open to the public, afscme 3200 university wide

job description

oversees file storage and records management. Organizes, converts, and integrates files for storage. Locates and retrieves records as requested.

• provides customer service to students, staff, faculty, parents, and others in the university community by solving problems regarding records and/or data.
• may lead and/or supervise tas staff and/or student employees.
• coordinates, and maintains a complex record system or database of specialized records.
• researches complex record or data problems and provides recommendations or resolution. Makes decisions by reviewing information against guidelines such as transfer credit evaluation.
• coordinates the processing, maintaining, and monitoring of records and/or data. Audits record activity to ensure compliance and accuracy.
• serves as primary contact for release and protection of confidential and sensitive records.
• implements and oversees guidelines for deletion of records.
• prepares, analyzes, and distributes reports.
• maintains awareness of governmental regulations and interprets policies, procedures and guidelines.

minimum qualifications

knowledge of standard practices, policies, procedures, and tools of records management typically obtained by a high school degree or ged or equivalent and a minimum of 3 years related records management experience. An equivalent combination of education, training, and experience is acceptable.

• at least one year of customer service experience.
• associate’s degree, or vocational or technical school degree
• service-oriented, diplomatic, and tactful when resolving problems.
• computer proficient including microsoft office suite.
• good problem solving skills.
• ability to delve into problematic issues and seek resolution. Resolution of the issue may be at the student, parent or institution level. Familiarity with the family educational rights and privacy act ( ferpa )

working conditions/physical demands

department registrar's office pay rate starting pay range $16.84 - $21.48

• this position is eligible for the following benefits: medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.
• ohio university is proud to offer a robust healthcare plan that includes maternity care, transgender care, counseling and mental healthcare, prescription coverage, vision, dental, orthodontia care, and more.
• our robust benefits package also includes paid holidays, sick time, personal time, an instructional fee waiver up to 100% for self and dependents, an excellent retirement plan with up to a 14% employer contribution, a 12-week parental leave program, adoption reimbursement, flextime and flexplace policies, an employee assistance program, access to professional development programs, wellbeing incentive programs, and additional employee resources.

additional information is available at https://(Use the "Apply for this Job" box below)./benefits

discover the full value of joining ohio university by clicking this link: https://-estimator

job open date 08/21/2026 posting close date 09/07/2026

job category classified afscme 3200 bargaining unit appointment months planning unit vice president enrollment…