Executive Personal Assistant & Lifestyle Manager

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time ADMIN Headquarters 1430 Chase St., Athens, GA, US

The Executive Personal Assistant & Lifestyle Manager serves as the primary strategic partner and trusted right hand to the owners of Epting. This dynamic, multi-faceted role provides comprehensive 360-degree support across business operations, high-level logistics, personal health and wellness, and event hospitality.

The ideal candidate thrives in a fast-paced environment and excels at driving efficiency. By anticipating needs, managing complex schedules, directing personal projects, and championing a healthy lifestyle, you will empower the owners to focus on high-level strategy and business growth.

Role Overview

Schedule:

Flexible scheduling required, including regular evening and weekend availability to support events, travel, and executive priorities.

Reporting:
Direct to the Company Owners

Calendar & Communication:
Proactively manage complex personal and business calendars, prioritize daily activities, screen incoming communications, and ensure seamless follow-up on critical action items.

Administrative Operations:
Draft briefing materials, oversee expense reporting and credit card reconciliations, manage digital filings, and handle sensitive business documents with strict confidentiality.

Project Coordination:
Track executive initiatives, manage vendor relationships, follow up on outstanding project deliverables, and maintain clear status updates on special projects.

Household & Personal Support:
Oversee vendor services, home maintenance, vehicle care, personal errands, gift purchasing, and family schedule coordination.

Travel & Experiences:
Plan and coordinate seamless business and leisure itineraries—including flights, luxury accommodations, ground transport, and dining/entertainment reservations.

Financial Logistics:
Track personal budgets, manage subscriptions, and oversee personal expense reporting.

Personalized Fitness:
Design customized workout routines aligned with executive fitness goals, lead training sessions (or coordinate with external coaches), and track long-term progress.

Nutrition Planning:
Develop healthy meal plans, manage grocery sourcing, plan prep strategies, and collaborate with chefs or caterers to align with dietary preferences.

Recovery & Wellness Routine:
Schedule wellness services (massage, physical therapy, chiropractic care) and foster an environment that supports stress management and overall well-being.

Onsite Event Execution:
Serve as an key operational liaison during high-profile Epting events, galas, weddings, and festivals (often on evenings and weekends).

VIP & Executive Hospitality:
Coordinate white-glove hospitality for executive guests, sponsors, and key clients, ensuring high standards are met at every touchpoint.

Logistics & Problem-Solving:
Manage owner communications onsite, resolve last-minute logistical challenges, keep event schedules moving efficiently, and assist with production coordination.

Experience:

5+ years supporting high-level executives or business owners, with a proven track record of managing complex schedules and dynamic environments.

Technical

Skills:

Advanced proficiency in Google Workspace, Microsoft Office, and modern project management tools.

Licensing & Physical Demands:
Valid driver’s license with a reliable vehicle; ability to lift up to 35 lbs; willingness to travel and work flexible hours (nights/weekends).

Core Aptitudes:
Uncompromising discretion, outstanding written and verbal communication, and a calm, decisive approach under pressure.

Background in hospitality, luxury catering, or large-scale event production.

Fitness/Nutrition: CPT certification (NASM, ACE, ACSM, or equivalent) and/or formal training in nutrition and healthy meal design.

Current CPR/First Aid Certification.

Maximized Executive Time:
The owners' daily schedules, travel, and business priorities run seamlessly with zero friction.

Proactive Execution:
Projects move forward autonomously without constant supervision or hand-holding.

Flawless Event Support:
Onsite operations, VIP handling, and logistics during Epting events are executed smoothly and professionally.

Sustained Wellness:
Fitness, nutrition, and personal wellness routines are consistently integrated into the owners' active schedules.

Peace of Mind:
The owners experience significantly reduced administrative burden and total trust in your handling of private information.