Putnam County Administrative Assistant

Position Summary

This vital position coordinates functions and operations with Extension staff and/or Program Assistants. It works cooperatively with all Agents and is administratively responsible to the County Extension Coordinator and District Extension Director. The County Extension Administrative Assistant will assist in managing the many resources offered by a county office. Coordinates and distributes time as needed for the satisfactory delivery of the county program.

• Microsoft Office – Excel, Word, and Outlook
• Quick Books knowledge
• Some knowledge of 4-H programs and Ag-related information

• Office work
• Lift up to 25 pounds
• Driving as needed to perform job duties

Is driving a responsibility of this position:
Yes

Is this a Position of Trust:
Yes

Does this position have operation, access, or control of financial resources:
Yes

Does this position require a P-Card:
No

Does this position have direct interaction or care of children under the age of 18 or direct patient care:
Yes

Does this position have Security Access:
Yes

• Maintain office hours to assist clientele and conduct day to day operations.
• Assist clientele with access to Extension resources and services including: printed publications, online content, other educational materials, and sample submission for all diagnostic services (e.g. soil and water tests, feed and animal waste analysis, radon testing).
• Facilitate conference calls/video conferences to connect clientele with County Agents from other counties or with State Specialists.

• Maintain appropriate records for fiscal reporting.
• May prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets.
• Keep financial records current within the existing month.
• Maintain the office filing system in a manner that corresponds with the standard for all Extension offices and coordinate office tasks with other county staff as necessary.
• Maintain office inventory of publications, office supplies and materials as needed.

• Assist County Extension Coordinator with personnel procedures.
• Maintain consistent and effective work habits to make efficient use of time and resources.
• Budget allocated funds so that equipment, supplies, travel expenses, and other program supports are within limits and seek additional resources for programs.

• Perform specific tasks and assume leadership for certain program areas as specified by the District Extension Director or County Extension Coordinator.
• Conduct all duties in accordance with The University of Georgia Cooperative Extension Equal Opportunity plan that ensures all educational programs, assistance, and materials to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability or veteran status.

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb).

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy  Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name:
Keith Fielder

Recruitment Contact Email: kfielder