Business Operations Manager

Position Summary

Reporting directly to the Administrative Financial Director, the Business Operations Professional in the College of Environment and Design is a professional position expected to perform duties, responsibilities, and tasks with independence and autonomy. This position functions independently and is to be knowledgeable, trained, and competent, meeting the business affairs needs of the organization in the college’s Business Office. This highly responsible position is the point of contact for all financial transactions for the college.

Discretion of financial matters is paramount and requires a comprehensive knowledge and professional understanding of the various business processes of the University. The Business Operations Professional ensures the proper documentation and processing of financial records and related documents to meet the College of Environment and Design guidelines and University of Georgia policies.

Bachelor's degree in a related field or equivalent.

• Proficiency in University of Georgia financial systems.
• Proficiency in applying University policies and procedures in sponsored programs administration, restricted accounting, and budgets.
• Ability to work well in challenging environments where multi‑tasking is needed.
• Exercise autonomy in all aspects of the position, including decision‑making; execute independently without supervision, guidance, collaboration, or boundaries.
• Ability to manage complex tasks: identify, prioritize, and accomplish specific tasks needed to accomplish routine duties.
• Use sound judgment, discretion, and proven efficiency in handling complex and confidential issues.
• Ability to work with limited information and produce results for the execution of events.
• Demonstrate flexibility to adapt to changes in work priorities and job needs.

• Assist faculty and staff with inquiries about business office policies, procedures, and regulations, also related to HR policies.
• Review and resolve or reconcile accounting issues and discrepancies.
• Review, analyze assigned account transactions and associated reporting to ensure procedural compliance and accuracy.
• Analyze and use data to inform operations and policy decisions.
• Maintain record keeping: input and modify entries into departmental shadow system and maintain assigned departmental records of transactions.
• Prepare and reconcile monthly sales tax reports for designated department IDs.
• Process all non‑grant related payment/check requests for the college involving state and foundation accounts.
• Process and/or submit assigned UGA m'Art requisitions and apply accounting entries to designated requisitions.
• Assist/ process travel authorities, travel reimbursements, and purchase reimbursements for faculty, staff, and student employees.
• Initiate and prepare GL journals as needed for intra‑university payments and financial adjustments.
• Manage and coordinate regular Business Office / HR liaison meetings scheduled within the department.
• Brief the Administrative Financial Director on deadlines and financials of assigned accounts.
• Stay abreast of current business office situations and provide insight and recommendations.
• Assist the Administrative Financial Director with financial decision‑making and implementing best administrative practices for operations, information flow, and record keeping.
• Assist in planning, developing, organizing, and reviewing all accounting procedures.
• Propose suggestions to develop, create, and maintain effective solutions to business office obstacles, including but not limited to financial issues.
• Serve as backup for the Administrative Financial Director and support the department with financial issues by exercises of autonomy, managing complex tasks, using sound judgment, working with limited information, and demonstrating flexibility.
• Manage daily, weekly and monthly account activity for designated account types, running status reports and daily posting of payments/deposits.
• Process all marketplace transactions for each of the four College of Environment stores within Touchnet Marketplace.
• Complete position funding requests/EDRs…