Purchasing Analyst

This position is responsible for purchasing services, equipment, and supplies as well as for coordinating bidding process for the county.

• Provides purchasing support for assigned capital, renovation, and maintenance projects;
• Interacts with county attorney regarding bid issues and contract issues or defaults;
• Develops requests for bids, requests for proposals, and requests for qualifications; ensures bids are accessible to the Board of Commissioners; maintains files; coordinates the county bid process;
• Generates, reviews, and modifies, procurement contracts for services and construction projects;
• Provides purchasing support for all capital, renovation, and maintenance projects;
• Participates in meetings to evaluate and analyzes specifications, bids, and proposals;
• Provides training, advice, and support to less experienced staff regarding day-to-day purchasing functions;
• Secures quotations from approved vendors; assesses quotation and bids; makes recommendations regarding purchases; consults with departments;
• Performs cost and product comparisons for product selection;
• Handles the procurement of equipment, supplies and services required by the county, including making recommendations to user departments;
• Maintains and enlists approved vendor list;
• Provides purchasing information regarding policy to department heads;
• Secures quotations from approved vendors;
• Issues, places, processes, encumbers, and distributes purchase orders;
• Receives purchase requisitions from county departments; reviews for accuracy and budget compliance;
• Monitors shipments to ensure accuracy and completeness; traces shipments and follows up on undelivered goods;
• Manages and oversees the county's cell phone and copier program;
• Responsible for annual contract renewals;
• Develops and maintains purchasing policies and procedures;
• Receives and secures responses to technical questions related to requests for bids/proposals;
• Ensures appropriate insurance coverage exists for companies providing services, including emergency orders related to services, capital purchases, contracts, bids and proposals;
• Confers with vendors and department heads to resolve problems with goods and services;
• Maintains files and records;
• Maintains approved vendor list;
• Provides back-up to the Buyer position, as needed; and
• Performs other assigned duties.
• Assists in the establishment of vendor contracts;
• Receives vendor records and reports.

MINIMUM REQUIREMENTS TO PERFORM WORK:

• Bachelor’s degree in a course of study related to the occupational field;
• Two (2) years of related work experience;
• Or equivalent training, education, and/or experience; and
• Valid State of Georgia Driver’s License.

Knowledge, Skills and Abilities:

• Knowledge of computers and job-related software programs;
• Knowledge of state and county purchasing guidelines;
• Knowledge of product research techniques;
• Knowledge of bid evaluation standards;
• Skill in decision making and problem solving;
• Skill in interpersonal relations and in dealing with the public; and
• Skill in oral and written communication.

PHYSICAL DEMANDS:

Work is typically performed while sitting at a desk or table.