Business Manager

Business Manager

The Business Manager supports the daily financial and administrative operations of the College of Environment and Design Business Office. This position is responsible for processing and monitoring financial transactions, maintaining accurate financial records, assisting faculty and staff with business-related procedures, and ensuring compliance with University policies and procedures. The position performs a variety of operational and administrative business functions, including grant pre- and post-award administration, payment processing, account reconciliation, procurement support, payroll reconciliation assistance, and financial record maintenance.

The Business Manager serves as a resource to faculty, staff, and students regarding routine financial and administrative matters and works collaboratively with the Assistant Financial Director to support efficient business office operations. This role exercises independent judgment in managing assigned tasks and resolving routine operational issues while escalating complex financial or policy matters to the Assistant Financial Director as appropriate.

Knowledge of University of Georgia financial systems and sponsored project administration procedures. Knowledge of University policies and procedures related to financial operations and grants administration. Ability to manage multiple assignments and prioritize competing deadlines. Ability to analyze financial information and resolve routine discrepancies. Strong organizational skills and attention to detail. Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.

Effective written and verbal communication skills. Ability to work independently and collaboratively in a team environment.

Duties/Responsibilities
- Grant Pre- and Post-Award Administration Provide administrative and financial support for pre-award and post-award grant activities for faculty and staff. Coordinate and assist faculty with proposal preparation, budget development, budget justification preparation, and routing documentation in accordance with University and sponsor guidelines. Coordinate submission materials and ensure required approvals and supporting documentation are completed accurately and timely. Monitor assigned grant accounts to ensure expenditures comply with sponsor regulations, University policies, and approved budgets.

Review grant expenditures and reconcile sponsored project accounts for accuracy and compliance. Coordinate effort reporting, payroll distributions, cost transfers, and grant-related financial adjustments. Prepare and maintain grant-related financial records, documentation, and reporting support materials. Serve as a resource to faculty and staff regarding routine sponsored project procedures and post-award administration requirements. Coordinate with Sponsored Projects Administration, Contracts & Grants, and other University offices regarding grant administration matters.

Assist and coordinate sponsored project closeout procedures and associated documentation requirements.

Duties/Responsibilities
- Financial Transaction Processing & Account Support Process payment requests, reimbursements, and departmental financial transactions. Review financial documentation for completeness, accuracy, and compliance with University procedures. Reconcile assigned accounts and resolve routine discrepancies, and facilitate resolution of identified issues Process UGAmart requisitions and apply appropriate accounting entries. Maintain departmental financial records and shadow systems. Prepare monthly sales tax reporting for assigned department IDs.

Initiate routine journal entries and intra-university financial transactions. Monitor daily and monthly account activity and generate standard reports. Provide guidance and backup coordination for faculty and staff travel authorizations and travel reimbursements.

Duties/Responsibilities
- Business Office Operations & Administrative Support Manage day-to-day operations of the Business Office. Maintain and recommend improvements to business office procedures and operational workflows. Provide administrative support for business office projects and initiatives toward established objectives. Create and distribute the Business Office monthly newsletter to communicate important updates, deadlines, procedures, and resources to faculty and staff. Maintain organized financial and administrative records.

Coordinate information gathering and documentation requests for audits or reporting needs/requirements. Communicate with faculty, staff, students, and vendors regarding routine business matters.

Duties/Responsibilities
- Financial Systems & Compliance Support Perform payroll reconciliation and monitor expense tracking for assigned accounts. Process Touchnet Marketplace transactions and related deposits. Serve as backup support for position funding requests and related OneUSG transactions. Ensure financial transactions comply with University and…