Graduate Programs Administrator

Posting Details

• Posting Number: S14734P
• Working Title:
  
  Graduate Programs Administrator
• Department: SRVPAA-Institute of Higher Ed
• About the University of Georgia:
  Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University s main campus is located in Athens, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton.
  
  UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
• About the College/Unit/Department:
  The Louise McBee Institute of Higher Education is an academic unit of the University of Georgia committed to advancing higher education policy, management, and leadership through research, graduate education, and outreach. The McBee Institute s mission encompasses higher education issues at the campus, state, national, and international levels. We are noted for our multidisciplinary approach to graduate education and research, with areas of specialization in federal and state policy, governance and administration, institutional and system finance, faculty careers development, institutional research and assessment, and knowledge development and exchange.
• College/Unit/Department website: (Use the "Apply for this Job" box below)./
• Posting Type:
  External
• Employment Type:
  
  Employee
• Benefits Eligibility:
  Benefits Eligible
• Full/Part time:
  Full Time
• Work Schedule:
  
  8:00 a.m.
  
  - 5:00 p.m.;
  Monday - Friday; potential evening or weekend work during busy cycles.
• Advertised Salary: not to exceed $50,000
• Posting Date: 02/19/2026
• Open until filled:
  Yes
• Location of Vacancy:
  Athens Area

• Classification
  
  Title:
  
  Grad Program Administrator I
• FLSA:
  Exempt
• FTE: 1.00
• Minimum Qualifications:
  
  Bachelor s degree in a related field or equivalent
• Preferred Qualifications:
• Position Summary:
  
  The Graduate Programs Administrator reports to the Administrative and Academic Manager and supports the Director, Director of Graduate Studies, faculty and graduate students in the Louise McBee Institute of Higher Education. This position is responsible for educating current and prospective graduate students on three graduate degree programs, admission requirements, student academic progress, and academic/professional opportunities. The Graduate Programs Administrator communicates actively and is the first point of contact for resolving concerns related to recruitment, admissions, employment (assistantships), academic progress, and graduation.
  
  The incumbent is responsible for maintaining and producing data on the program statistics, as required, and operating within appropriate systems to support the programs:
  Xitracs, Grad Slate, Grad Status, Banner/Athena, etc.

• Recruitment and Admissions:
• Serve as first point of contact for prospective students interested in MIHE graduate programs (PhD, Executive EdD, and MEd).
• Provide holistic support for the application process, including ensuring that applicants have submitted all necessary information to Grad Slate, by maintaining appropriate records, and by serving as the primary staff member responsible for supporting admissions committee reviews of applicants in alignment with UGA Graduate School policies and procedures.
• Coordinate and implement recruitment efforts, including developing recruitment plans and associated materials, planning the PhD campus visit in collaboration with the Director of Graduate Studies and staff, and applying for university-wide recruitment funding opportunities.
• Identify eligible students and assist in their nomination for university-wide fellowships and awards.
• Distribute admissions decisions and accompanying assistantship offers.
• Program Administration:
• Coordinate & administer all aspects of graduate programs.
• Manage course scheduling process, including uploading courses to Banner registration system and the 25
  
  Live event reservation system.
• Manage and lead events related to graduate programs, such as fall potluck, Institute graduation events, back-to-school/end-of-year celebrations, and other relevant events.
• Serve as staff representative on the Graduate Studies Committee to provide information and ideas to promote, grow, and recognize graduate students  and graduate programs  accomplishments in alignment with the unit s strategic goals and priorities.
• Communicate Graduate School announcements and deadlines to faculty and students.
• Maintain familiarity with relevant UGA policies and operational command of system functions to support unit engagement with various university offices, including but not limited to the Graduate School, Bursar s Office, Registrar, Enrollment Management, Office of Online Learning, Office of…