Communications Coordinator​/Undergraduate Program Administrator

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university. The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report.

The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full‑time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

https://(Use the "Apply for this Job" box below)./

Franklin College of Arts and Sciences is the heart of the University of Georgia’s learning environment, advancing new knowledge, research, scholarship and creative output by faculty, students, and staff in more than 80 degree programs across 40+ units.
/

Title:

Communications Coordinator/ Undergraduate Program Administrator
Classification

Title:

Communications Assistant II
FLSA:
Non‑Exempt
FTE: 1.00

Employment Type:

External
Retirement Plan: TRS

• High school diploma or equivalent and 2 years of related experience

• Website content management
• Previous education in geography and/or atmospheric science

The Communications Coordinator/ Undergraduate Program Administrator will support the department’s communication efforts, provide administrative support to the undergraduate program, and assist in departmental programming. Responsibilities include, but are not limited to, developing marketing, communications and fundraising materials; producing social media content; maintaining social media accounts; updating the departmental website; entering the teaching schedule for each semester; managing departmental records, spreadsheets and databases related to the undergraduate program;

maintaining a working knowledge of UGA’s campus resources and relevant policies and procedures. The role requires working with the department head, the associate head and undergraduate coordinators to manage multiple priorities and projects, demonstrating creativity, flexibility, self‑motivation, and strong problem‑solving skills.

• Demonstrated ability to coordinate and manage multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines.
• Strong interpersonal and teamwork skills to work with diverse groups in an academic environment.
• Excellent written and verbal communication.
• Familiarity with data analysis and graphic design.
• Proficient in MS Office Suite, Adobe Creative Cloud, Canva, Drupal, and various social media platforms.

Lift, carry or pull 15 lb. Sit for several hours.

• Departmental Communications Coordination (40%)
  • Help maintain accurate and current information on the Geography Department website.
  • Disseminate information on talks, seminars, colloquia, or other events of interest to undergraduate students.
  • Generate and edit content and coordinate all logistics for communications including newsletters, mailers, website updates, seminar flyers, social media, external correspondence, and physical/digital displays.
• Undergraduate Program Administration (30%)
  • Enter teaching schedules for fall, spring, Maymester and summer semesters using Banner.
  • Manage departmental records, spreadsheets and databases related to the undergraduate program.
  • Coordinate classroom assignments.
  • Clear students to register for courses based on pre‑established criteria.
  • Process section change forms and transfer credit summaries.
  • Monitor student evaluation process at semester end per departmental guidelines.
  • Support undergraduate award process and departmental graduation events.
• General Departmental Support (20%)
  • Sup…