Prospect Management Specialist

Prospect Management Specialist

Reporting to the Director of Prospect Management, the Prospect Management Specialist will prioritize and leverage Prospect Management’s resources to support the university’s ongoing fundraising efforts. Specifically, this individual will provide decision and process support for Prospect Management in guiding practices and procedures. As such, this individual will be essential for consulting with major gift officers and filling the need to provide training and consultation to annual gift officers, leadership officers, and development coordinators.

The Prospect Management Specialist will support and promote the Prospect Management program, directing strategy meetings, routine reporting on cultivation activities, and developing solicitation strategies. To assist fundraisers in achieving an effective and healthy balance in their portfolios, a Prospect Management Specialist must be available on an as-requested basis to any development officer and conduct scheduled portfolio reviews. This individual will also oversee the monthly interactions review process to ensure timely and efficient development officer fundraising activity reporting.

The Prospect Management Specialist partners with other members of the Research and Prospect Management team to review potential donors and advise fundraisers on the best way to manage those relationships. This individual will lead quarterly portfolio management meetings to ensure that fundraiser donor lists remain healthy and that activity goals are met. They will also train fundraising staff and facilitate prospect strategy sessions.

Ultimately, the Prospect Management Specialist serves as a collaborative bridge across fundraising teams, leveraging data and relationship‑management skills to keep everyone aligned and the University’s fundraising efforts on track.

This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position.

Bachelor’s degree in a related field or equivalent

• Three plus years of full‑time professional experience in relationship management, prospect research, development, sales, marketing, business administration, higher education, or project management
• Advanced degree in a field demonstrated to have some relevance to this position
• Knowledge of University policies and procedures
• Previous development experience and/or a background in a non‑profit or educational institution are preferred
• Blackbaud CRM or other fundraising software experience is desirable
• Experience using Qlik Sense (analytics software platform) or data visualization tools

• Knowledge of Prospect Management and Prospect Tracking principles and methods
• Ability to keep accurate records and complete timely reports
• Knowledge of process, ethics, and policies of professional fundraising
• Ability to maintain confidentiality of sensitive information
• Ability to communicate effectively, both orally and in writing
• Ability to prioritize and handle multiple projects simultaneously
• Ability to analyze and synthesize information, set priorities, and meet deadlines
• Ability to work independently and as part of a team
• Excellent organizational skills and attention to detail
• Ethical, mature individual who will exercise discretion regarding sensitive and confidential information
• Solid knowledge of database management and spreadsheet software
• Experience with Excel and other information management databases;
  Ability to adapt to and use future technologies
• Ability to prioritize duties and achieve planned goals for a complex program
• Familiarity with fundraising software
• Excellent meeting facilitation and presentation skills

• Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work…