Graduate Program Professional

Posting Details

Posting Number: S15419P –

Working Title:

Graduate Program Professional – Department:
Franklin-Physics & Astronomy

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university. The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report.

The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full‑time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
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Franklin College of Arts and Sciences is the heart of the University of Georgia’s learning environment, advancing new knowledge, research, scholarship and creative output by faculty, students, and staff in more than 80‑degree programs across 40+ units.

Classification

Title:

Grad Program Administrator I
FLSA Exempt
FTE: 1.0

Bachelor’s degree in a related field or equivalent.

This position is responsible for the effective coordination of the Physics Graduate program within the Franklin College of Arts & Sciences. The Graduate Program Professional is a mid‑level position with the opportunity for growth. The role is expected to interact closely with approximately 60‑70 graduate students and the Director of Graduate Studies (DGS), the Associate Head, and the Department Head within the Department of Physics and Astronomy.

Excellent interpersonal skills, professional demeanor, self‑motivation, experience in a diverse environment, ability to prioritize, multi‑task, and meet demanding deadlines. Knowledge of Graduate School policies and procedures. Ability to create and maintain complex databases, keep accurate records, prepare reports, and coordinate meetings.

Sitting, standing, walking, bending, stooping, pushing, pulling; spending long periods at a computer.

• Inform current graduate students of Graduate School policies, procedures, and deadlines.
• Inform current graduate students of departmental requirements for MS and PhD programs.
• Coordinate preliminary written exams, oral exams, MS thesis defenses, and PhD defenses, including announcements to the Graduate School, scheduling rooms/times, and collecting and submitting associated paperwork.
• Maintain database of current students containing all pertinent academic information.
• Maintain MS and PhD alumni database.
• Departmental liaison with Admissions, Graduate School, International Programs, and the Franklin College of Arts and Sciences business/dean’s office.
• Collect and submit Graduate School travel award applications for interested graduate students.
• Ensure departmental and Graduate School deadlines are met by tracking graduate student degree progress.
• Prepare and submit to the Franklin Business Office hiring proposals, terminations, and all payroll information each semester for all students and Teaching/Lab assistants.
• Process and manage various forms through Grad Status including:
  Request for Change of Degree Objective;
  Application for Admission to Candidacy for Doctoral Degrees, Tuition waivers;
  Approval form for Doctoral Dissertation and Final Oral Examination;
  Comprehensive Exam Announcement;
  Dissertation Defense Announcement;
  Program of Study; and others.
• Provide specific graduate student performance data to the DGS and Department Head for annual reviews.
• Collect and file annual Graduate Student Progress reports and Mentor‑Mentee compacts. Coordinate annual meetings of each graduate student with their advisory committee.
• Coordinate the annual…