OUA Budgets and Capital Expenditures Business Professional; Limited-Term

Position: OUA Budgets and Capital Expenditures Business Professional (Limited-Term)

Posting Number

S15337P

Working Title

OUA Budgets and Capital Expenditures Business Professional (Limited-Term)

Department

F&A-University Architects

Position Summary

This position provides secondary support to the Manager OUA Budgets and Capital Expenditures for procurement, contracting, and financial transactions related to OUA planning, design, and construction projects; on average, this is around $900M per year. The employee will understand UGA, BOR, and GSFIC policies, processes, and procedures, and be able to understand the larger vision while also following through on precise details.

The position requires the ability to communicate well, be customer service oriented, and interact with OUA Project Managers as well as business managers across campus, procurement, legal affairs, and BOR Real Estate and Facilities staff. The employee will obtain chart strings and document fund sources, reconcile budgets, and assist with reconciling complex budgets with multiple and varied funding sources and spend down requirements.

The employee will process various financial transactions and resolve related issues. This position has a limited appointment term, which is expected to end two years after the start date. This appointment may be extended if the volume & complexity of projects continue to be high.

Minimum Qualifications

Bachelor’s degree in a related field or equivalent and 5 years of professional experience

Knowledge, Skills, Abilities and/or Competencies

• Knowledgeable and complies with applicable policies and procedures related to accounting records and financial statements for design and construction-related transactions.
• Understands procurement and is knowledgeable of UGA processes.
• Is able to lead budget balancing and reconciliation meetings with internal and external stakeholders.
• Communicates well with a wide range of constituents and is customer service-oriented.
• Skilled and proficient with a variety of software programs, including Projecto, UGA Financial Management System, E-Builder, UGAmart, UGA Budget Management System, Docu Sign, OneUSG Connect, Works, etc.
• Ability to propose, evaluate, and implement efficiency improvements.

Physical Demands

Sit at computer for long periods of time.

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

Yes

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access

No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable.

Please visit the UGA Background Check website.

Duties/Responsibilities

• Manage and/or handle a variety of financial transactions, including requisitions/POs, invoices for OUA-managed projects, and for the OUA and Space Management departments using UGAmart, UGA Financials, Works, Docu Sign, and Projecto.
• Obtain and input chart strings, document funding sources, review and process change orders, amendments, project-related requisitions, and update with additional fund source information as needed.
• Coordinate with the Associate Vice President/University Architect, OUA Project Managers, Assistant Vice President for Finance and Administration/Director of Space Planning and Management, Manager of OUA Budgets and Capital Expenditures,…