IN HOUSE: Financial Services Administrator

Job Title

This position is for a key role within the Unified Government of Athens-Clarke County's Finance Department.

The purpose of this job is to manage the administrative and operational activities of the Financial Services Division. Duties and responsibilities include, but are not limited to: supervision of personnel, collection, receipting, and coding of revenue; managing accounts payable; issuance of alcoholic beverage licenses and occupational tax certificates; ensuring compliance with local, state, and federal policies and procedures, ordinances, laws, and Generally Accepted Accounting Principles (GAAP), and performing additional tasks as assigned.

Bachelor's degree with three years' experience in finance, accounting, business, or governmental management required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Two years of supervisory experience are required. Must possess a valid driver's license.

The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Leadership and Supervision

Supervises and evaluates assigned staff, handles employee concerns, directs work assignments, counsels and disciplines employees when necessary, and completes employee performance appraisals.

Manages professional and operational staff training and holds periodic staff meetings.

Manages collection, receipting, and account coding for cash receipts and accounts receivable.

Manages accounts payable processing, vendor payments, payment of sales tax collections, payments to independent agencies, and pass-through grant payments.

Manages the business occupation tax, alcoholic beverage license, and other business tax programs, including but not limited to hotel/motel and mixed drink excise taxes and franchise fees.

Reviews and approves journal entries of division transactions.

Prepares the division budget and manages division expenditures.

Assists in the selection and implementation of financial software, including accounts payable, cash receipting, and business tax and alcoholic beverage license systems, and ensures effective integration with other systems.

Manages the finance department's petty cash fund and reimbursement of petty cash funds for other governmental offices.

Manages training of internal customers on the use of the financial system related to invoicing, vendors, licensing, and cash receipting.

Represents the finance department in court for issues with business occupation taxes and alcoholic beverage licenses.

Manages the IRS W9 and 1099 requirements.

Supervises supply inventory control for the division.

Policy and Legal Compliance

Ensures compliance with local, state, and federal regulations and laws about the business occupation tax, alcoholic beverage licenses, and other business tax programs.

Ensures compliance with the current year's adopted budget during the accounts payable process.

Develops and implements guidelines, standards, and internal control measures for accounts payable, revenue collections, business occupation tax, alcoholic beverage licensing, and other business taxes.

Verifies vendor compliance with the Homeland Security Act and the Georgia Security & Immigration Act using the SAVE and E-Verify systems; files required annual state reports by the established deadlines.

Responsible for working with the Attorney's Office regarding ordinance and policy amendments for business occupation taxes, alcoholic beverage licenses, and other business taxes.

Communication

Provides reports, recommendations, and information to the finance director and assistant finance director as needed, requested, or as scheduled.

Provides accounts payable, business tax occupation, alcoholic beverage license, and other business tax information to internal and external customers, independent auditors, and responds to open records requests that relate to the division.

Provides requested budget-related information to internal customers during the annual budget process.

Attend internal and external meetings as required.

Performs other related duties as required.

Physical Requirements:

Must be physically able to operate a variety of machinery and equipment including computers, fax machines, and other office equipment. Must be able to use body members to work, move, or carry objects or materials. This position requires: walking, standing, bending, stooping, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions. Must be able to exert up to 10 pounds of force occasionally.

Physical demand requirements are at levels of those for sedentary work.

Data Conception:
Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics…