Business Manager Ii

Business Manager II

Position:
Business Manager II, Department: VPI‑Gwinnett Graduate Programs, University of Georgia Gwinnett Campus.

The Business Manager for the UGA Gwinnett Campus manages professional, fiscal, and administrative processes for planning, organizing, leading, and controlling the unit’s fiscal and logistical activities. The position projects financial needs, oversees annual budget development, manages student activity and technology fee accounts and UGA Foundation funds, prepares monthly financial reports and annual budget analyses, and oversees P‑cards for the campus. It also manages key HR functions, including payroll processing, leave tracking, and resolution of payroll issues, ensuring integrity and accuracy of all financial processes across the campus, maintaining up‑to‑date policies and procedures, and responding to audit requests.

The Business Manager assists the Director of the Gwinnett Campus in obtaining, interpreting, and reporting data about campus enrollments, space usage, student recruitment and retention, and resource allocation. This professional role requires a high level of knowledge, independent and sound decision‑making, excellent communication skills, and a high degree of confidentiality.

• Bachelor’s degree in a related field or equivalent and 2 years of professional experience.

• Manage all campus financial operations, including account balancing, budgeting, invoicing, purchasing, and general ledger reconciliation.
• Project financial needs and prepare annual budgets for Director approval; submit via the UGA budget development process and ensure proper fiscal year closeout.
• Serve as CESS unit coordinator and P‑card facilitator; review and approve purchase orders and check requests.
• Process and oversee departmental sales and service, Foundation accounts, budget amendments, journal vouchers, interdepartmental transfers, and related fiscal documents.
• Serve as budget controller for student activity fee and student technology fee accounts; process all financial documents in accordance with governing policies and procedures.
• Monitor budgets and prepare regular financial reports for campus leadership.
• Maintain and improve campus finance practices and procedures to ensure compliance with all applicable university, state, and federal requirements.
• Oversee preparation and processing of campus‑related contracts in coordination with the UGA Procurement Office.
• Serve as liaison between the Gwinnett Campus and the VP for Instruction, Fiscal Affairs, and the Office of Student Affairs on fiscal matters and standard operating procedures.
• Serve as the department’s change liaison for the ERP implementation.
• Set up and maintain staff access to university financial systems; maintain system access records.
• Attend monthly VPI workshops and periodic One Source Status Calls to keep campus staff updated on university policy and current fiscal matters.
• Maintain and update the campus Business Manager Handbook; ensure proper inventory procedures are followed.
• Serves as the lead data manager for the Gwinnett Campus.
• Collect, interpret, and prepare reports on student enrollment, space use and allocation, resource allocation, and recruitment markets.
• Compile monthly tracking reports from campus staff to support forecasting, goal‑setting, and outcome evaluation.
• Assist the Director in obtaining and reporting campus data to inform strategic planning and resource decisions.
• Maintain digital and paper financial archives in accordance with UGA’s records retention schedule.
• Process payroll for all pay types and ensure the department submits timecards by the payroll deadline.
• Resolve leave and payroll issues for all faculty and staff.
• Serve as primary Gwinnett Campus contact for UGA Payroll.
• Serve on the campus leadership team, on university committees, and represent the campus as needed.
• Support special events, one‑time initiatives, and perform other duties as assigned by supervisor.

Lift up to 25 lbs.

Be advised a credit check will be required for all positions with financial responsibilities. For additional…