Business Manager Ii

Position Summary

The Business Manager for the UGA Gwinnett Campus manages professional, fiscal, and administrative processes for planning, organizing, leading, and controlling the unit's fiscal and logistical activities. This includes overseeing financial needs, annual budget development, student activity and technology fee accounts, UGA Foundation funds, and P‑cards. The role also manages key HR functions such as payroll processing, leave tracking, and resolution of payroll issues.

The Business Manager ensures the integrity of all financial processes across the campus, maintains up‑to‑date policies and procedures, and responds to audit requests. Additionally, the Business Manager assists the Director of the Gwinnett Campus in obtaining, interpreting, and reporting data about campus enrollments, space usage, student recruitment and retention, and resource allocation. This is a professional position requiring a high level of knowledge, independent decision‑making, excellent communication skills, and a high degree of confidentiality.

Supervision of support staff may be required.

• Bachelor's degree in a related field or equivalent and 2 years of professional experience

• Manage all campus financial operations, including account balancing, budgeting, invoicing, purchasing, and general ledger reconciliation.
• Project financial needs and prepare annual budgets for Director approval; submit via the UGA budget development process and ensure proper fiscal year closeout.
• Serve as CESS unit coordinator and P‑card facilitator; review and approve purchase orders and check requests.
• Process and oversee departmental sales and service, Foundation accounts, budget amendments, journal vouchers, interdepartmental transfers, and related fiscal documents.
• Serve as budget controller for student activity fee and student technology fee accounts; process all financial documents in accordance with governing policies and procedures.
• Monitor budgets and prepare regular financial reports for campus leadership.

• Maintain and improve campus finance practices and procedures to ensure compliance with all applicable university, state, and federal requirements.
• Oversee preparation and processing of campus‑related contracts in coordination with the UGA Procurement Office.
• Serve as liaison between the Gwinnett Campus and the VP for Instruction, Fiscal Affairs, and the Office of Student Affairs on fiscal matters and standard operating procedures.
• Serve as the department's change liaison for the ERP implementation.
• Set up and maintain staff access to university financial systems; maintain system access records.
• Attend monthly VPI workshops and periodic One Source Status Calls to keep campus staff updated on university policy and current fiscal matters.
• Maintain and update the campus Business Manager Handbook; ensure proper inventory procedures are followed.

• Serves as the lead data manager for the Gwinnett Campus.
• Collect, interpret, and prepare reports on student enrollment, space use and allocation, resource allocation, and recruitment markets.
• Compile monthly tracking reports from campus staff to support forecasting, goal‑setting, and outcome evaluation.
• Assist the Director in obtaining and reporting campus data to inform strategic planning and resource decisions.
• Maintain digital and paper financial archives in accordance with UGA's records retention schedule.

• Process payroll for all pay types and ensure the department submits timecards by the payroll deadline.
• Resolve leave and payroll issues for all faculty and staff.
• Serve as primary Gwinnett Campus contact for UGA Payroll.
• Serve on the campus leadership team, on university committees, and represent the campus as needed.
• Support special events, one‑time initiatives, and perform other duties as assigned by supervisor.

• Thorough knowledge of management and supervision practices and techniques.
• Knowledge of accounting and budgetary theory, principles, and practices.
• Knowledge of UGA policies and procedures, as well as state and federal laws and regulations pertaining to departmental budgets and accounting practices.
• Skill in applying accounting and financial management principles.
• Ability to communicate effectively.

Lift up to 25 lbs.

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb).