Evaluation and Grade Data Management Coordinator

Evaluation And Grade Data Management Coordinator

The Evaluation and Grade Data Management Coordinator provides operational leadership for the management, integrity, and flow of evaluation, assessment, and grade data across all four years of the MD curriculum at UGA School of Medicine. This position is responsible for administering evaluation and assessment processes through use of appropriate technology platforms, maintaining the library of evaluation forms, coordinating data collection from multiple sources, and managing grade workflows to ensure accuracy, transparency, and compliance with institutional policies.

The Coordinator serves as the primary administrator for evaluation and assessment activities within One
45 and other assessment/evaluation tools for the School of Medicine, ensuring timely distribution, tracking, and reporting of course evaluations, faculty evaluations, and rubric-based student assessments. In addition, the position manages centralized grade data for courses, clerkships, and electives from examinations, rubrics, and other assessment tools, maintaining working grade books for leadership review and ensuring posting of finalized grades in official systems. The position exercises high-level independent judgment in resolving data discrepancies, determining appropriate workflows and data management, and ensuring compliance with academic policies.

While the primary focus of this position is the School of Medicine, this position also supports the AU/UGA partnership during the campus transition period. This includes serving as the lead for 3rd and 4th year student grade collection and reporting across several technology platforms, and evaluation and assessment distribution through One
45.

This position works collaboratively with and under the direction of the Assistant Dean for Assessment and Evaluation. The position works closely with the Assessment Management Coordinator, course directors, relevant faculty, and Office of Curriculum staff. The position reports to the Director of Medical Education and is ultimately accountable to the Associate Dean for Curriculum for the duties described in this document.

Knowledge, skills, abilities and/or competencies include experience in medical education or health professions education, direct experience administering One
45 evaluations or similar assessment platforms, experience managing grade workflows and compiling data from multiple assessment sources, advanced proficiency in Excel or similar data management tools, knowledge of educational evaluation and assessment principles, strong understanding of grade integrity, academic policies, and data governance, advanced data organization and quality-control skills, ability to synthesize data from multiple sources into clear, actionable formats, high attention to detail and ability to identify discrepancies or data issues proactively, and strong communication skills when working with faculty, administrators, and students.