Executive Operations Assistant

Job Description:

Where organization meets impact!

This is more than an administrative role, it's a critical position at the center of operations. As an Executive Operations Assistant, you'll play a key role in enabling leadership success by anticipating needs, streamlining processes, and ensuring every detail is executed with precision.

As the Executive Operations Assistant here's the work you'll do:

* Manage GM's Work Schedule through understanding the business, processes and procedures and stakeholders in order to appropriately prioritize meetings, required actions, signature requests, phone calls, etc… Attend meetings with (or without) GM, noting all actions, driving these through to completion.

* Coordinate GM's calendar, scheduling meetings, keeping them on schedule, de-conflicting meetings based on priority, notifying about required deliverables for meetings, and understanding long-range deliverables in order to block time to prepare for these. Provide all needed documents and links for trainings and meeting prep.

* Compile, Consolidate, Review and Correct presentations and proposals for GM, ensuring these are grammatically correct, cohesive, and convey the appropriate information to stakeholders. Serve as Red Team reviewer for proposals. Work with presenters on Oral presentation teams, coordinating, reviewing and providing feedback to presenter, ensuring schedule is maintained and presentation is clear and cohesive.

* Handle travel and expense reports:
Make/change reservations for GM using Concur, compile and submit expense reports for GM, following through to ensure payment, serve as reviewer for staff expense reports, review travel card statements for accuracy.

* Review staff employee's time entry, provide documents for GM from various systems including Sharepoint, Syncplicity, Document Locator, etc.

* Understand travel system and Concur, serving as local SME, Serve as Lead/Admin for Accelerate, update electronic information boards using Screenly Pro, Arrange for lunches and meetings as required, along with various other functions in support of GM and staff.

This role is for you if you have these skills:

* Solid attention to detail and a pro-active approach to work.

* Excellent organizational and project management skills.

* Ability to manage multiple, often competing, priorities in a fast-paced environment.

* Strong Microsoft Office skills with an emphasis on excel, power point and calendar management

* Ability to work with a high level of flexibility, reliability, dependability and confidentiality

And if you have these qualifications:

* H.S. Diploma or General Education Degree (GED) Required.

* Associate's Degree (AA) Preferred.

* Bachelor's Degree in Arts/Sciences (BA/BS) Preferred.

* 8+ years of administrative support in a corporate environment Required.

* Must possess a valid REAL
-compliant driver's license, which includes the gold or black star in the upper corner, indicating it is federally compliant.

* A positive attitude and the ability to collaborate with team members is essential for contributing to a cohesive work environment.

* Successful completion of a background screening process is mandated for all candidates.

Candidates may be required to satisfy additional job-related requirements, including those established and controlled by third parties, as part of the selection process.

In compliance with this state's pay transparency laws, the salary range for this role is $55,040 - $82,560. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. (The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements)

We care about our employee's and it shows!

* To ensure a safe work environment while meeting the physical demands of the job, you must be able to perform the following physical and mental tasks, with or without a reasonable accommodation:

* Visual acuity (e.g., needed to prepare and analyze data, to transcribe documents, to view a computer, to read, to inspect objects, to operate machinery.

* Balancing (e.g. maintaining equilibrium when walking, climbing, crouching, etc.)

* Stooping (e.g. bending the spine at the waist)

* Reaching (e.g. reaching the arms or legs in any direction)

* Lifting motion or lifting objects more than 15 pounds

* Walking

* Repetitive motion of any part of the body

* Kneeling, crouching or crawling

* Pushing or pulling (e.g. using a part of your body to press against something in a downward or outward direction or in a dragging or hauling motion)

* Manual Dexterity (e.g. picking, pinching, typing, or other working that uses fingers)

* Grasping (e.g. use of hand to apply pressure)

* Feeling (e.g. perceiving an object's size, shape, texture, etc.)

* Climbing (e.g. ascending/descending ladders, stairs, scaffolding, ramps, pole, etc. using feet and legs and hands/arms to climb)

* Hearing

*…