Administrative Specialist

Job title administrative specialist applications accepted from public: open to the public , university wide special instructions to applicants

Please note:

this position is being posted internally and to the public simultaneously in order to expedite the posting process. However, current ohio university afscme 3200 employees will be considered first.

To apply , please complete and submit the online application and current resume. Review of applications will begin immediately and continue until the position is filled. For full consideration, please apply by 11:59 p.m. Et on the close date.

This position is eligible for the following benefits: medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement. Posting number s job description

Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.

Job responsibilities

* may supervise or oversee the work of technical & administrative support staff and/or student employees.

* resolves complex and unique problems that require an ability to interpret established policies and procedures.

* oversees department unit administrative processes.

* coordinates complex processes and initiatives such as grant proposals, contracts /or complex academic processes such as tenure case approvals, faculty searches, complicated course scheduling or sensitive graduate application processes.

* plans and implements projects, special events, and/or programs that require a high level of coordination with multiple constituents and departments.

* composes and edits internal and external correspondence and documents, including such things as manuscript submissions for scientific journals.

* manages academic courses and textbook information. Plans and maintains website as well as other department publications.

* prepares and monitors internal budget and other financial documents for a departmental work unit. Recommends purchases. Reviews and follows up on discrepancies in standard expenditures.

Minimum qualifications

Knowledge of administrative practices, policies, procedures, office equipment, and computer software typically obtained by a high school degree or ged or equivalent and a minimum of 3 years related experience.

An equivalent combination of education, training, and experience is acceptable.

Specific knowledge, certifications, and licensure will apply at the position level.

Preferred qualifications

Due to the complexity of this position, a bachelor's degree is preferred. Preference will be given to candidates with strong technology skills, including proficiency in word, excel, obi, and workforce reporting; experience assisting and supporting student employees through hiring and program development; the ability to maintain tact and confidentiality; strong written communication skills; outstanding attention to detail; an excellent service ethic;

and a basic understanding of human resources procedures, practices and policies. University experience is strongly preferred.

Working conditions/physical demands

This position may be occasionally required to lift up to 50 pounds.

Department library pay rate

Afscme 3200 |14|: $16.84 - $21.48 per hour

Employees also enjoy a generous benefits package such as paid holidays, sick time, personal time, a tuition waiver up to 100% for self and dependents, a comprehensive insurance package (including but not limited to prescription, vision, dental, and life insurance), an excellent retirement plan with up to a 14% company contribution, and more. Additional information is available at https://(Use the "Apply for this Job" box below)..

Total compensation estimator (for full-time benefits eligible employees)

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Job open date 06/18/2026 posting close date

July 9, 2026.

Job category classified afscme 3200 bargaining unit appointment months 12 month planning unit library work schedule

Typical work expectations are monday - friday, 8:00 - 5:00.this position works 100% on campus. This is not a hybrid position.

Campus athens expected hours worked per week 40…