Administrative Specialist

Administrative Specialist

Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.

Job Responsibilities

• May supervise or oversee the work of Technical & Administrative Support staff and/or student employees.
• Resolves complex and unique problems that require an ability to interpret established policies and procedures.
• Oversees department unit administrative processes.
• Coordinates complex processes and initiatives such as grant proposals, contracts /or complex academic processes such as tenure case approvals, faculty searches, complicated course scheduling or sensitive graduate application processes.
• Plans and implements projects, special events, and/or programs that require a high level of coordination with multiple constituents and departments.
• Composes and edits internal and external correspondence and documents, including such things as manuscript submissions for scientific journals.
• Manages academic courses and textbook information. Plans and maintains website as well as other department publications.
• Prepares and monitors internal budget and other financial documents for a departmental work unit. Recommends purchases. Reviews and follows up on discrepancies in standard expenditures.

Minimum Qualifications

Knowledge of administrative practices, policies, procedures, office equipment, and computer software typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related experience. An equivalent combination of education, training, and experience is acceptable. Specific knowledge, certifications, and licensure will apply at the position level.

Preferred Qualifications

Due to the complexity of this position, a bachelor's degree is preferred. Preference will be given to candidates with strong technology skills, including proficiency in Word, Excel, OBI, and Workforce reporting; experience assisting and supporting student employees through hiring and program development; the ability to maintain tact and confidentiality; strong written communication skills; outstanding attention to detail; an excellent service ethic;

and a basic understanding of human resources procedures, practices and policies. University experience is strongly preferred.

Working Conditions/Physical Demands

This position may be occasionally required to lift up to 50 pounds.

Department
- Library

Pay Rate - AFSCME
3200 |14|: $16.84 – $21.48 per hour Employees also enjoy a generous benefits package such as paid holidays, sick time, personal time, a tuition waiver up to 100% for self and dependents, a comprehensive insurance package (including but not limited to prescription, vision, dental, and life insurance), an excellent retirement plan with up to a 14% company contribution, and more. Additional information is available at https://(Use the "Apply for this Job" box below)..

Job Open Date - 06/18/2026

Posting Close Date
- July 9, 2026.

Job Category
- Classified AFSCME 3200 Bargaining Unit appointment

Months - 12 month

Planning Unit
- Library

Work Schedule
- Typical work expectations are Monday – Friday, 8:00 – 5:00. This position works 100% on campus. This is not a hybrid position.

Campus
- Athens

Expected hours worked per week - 40

Expected duration of assignment
- Ongoing

Applicants may contact this person if they have questions about this position.

- Beth Tragert, tragerte

Non-Discrimination Statement
- Ohio University is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law.

Ohio university is an equal access/equal opportunity employer.

Employment Type

- full-time regular

Job Family/Subfamily
- Administrative Services-Generalist

Career Track & Level - TAS3

Pay Grade - AF3200 |14|

Required Documents

Optional Documents