Administrative Specialist

Administrative Specialist

Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.

Job Responsibilities

• May supervise or oversee the work of Technical & Administrative Support staff and/or student employees.
• Resolves complex and unique problems that require an ability to interpret established policies and procedures.
• Oversees department unit administrative processes.
• Coordinates complex processes and initiatives such as grant proposals, contracts/or complex academic processes such as tenure case approvals, faculty searches, complicated course scheduling or sensitive graduate application processes.
• Plans and implements projects, special events, and/or programs that require a high level of coordination with multiple constituents and departments.
• Composes and edits internal and external correspondence and documents, including such things as manuscript submissions for scientific journals.
• Manages academic courses and textbook information. Plans and maintains website as well as other department publications.
• Prepares and monitors internal budget and other financial documents for a departmental work unit. Recommends purchases. Reviews and follows up on discrepancies in standard expenditures.

Minimum Qualifications

Knowledge of administrative practices, policies, procedures, office equipment, and computer software typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related experience. An equivalent combination of education, training, and experience is acceptable. Specific knowledge, certifications, and licensure will apply at the position level.

Preferred Qualifications

Proven experience in using Microsoft Office applications and working in a professional office environment

Working Conditions/Physical Demands

This role is primarily desk-based and involves extensive use of desktop computers. Occasionally, the job may require travel to attend meetings and programs. Minimal lifting required.

Department

University Advancement

Pay Rate

Target hiring range for this role is $16.84 per hour to $21.48 per hour and the final offer will be commensurate with the candidate's education and experience in relation to the minimum qualifications for the position.

Job Open Date

08/14/2026

Posting Close Date

09/13/2026

Job Category

Classified AFSCME 3200 Bargaining Unit appointment

Work Schedule

M-F 8-5 onsite in Athens, Ohio. Occasional nights or weekends may be required.

Campus

Athens

Expected hours worked per week

40.00

Applicants may contact this person if they have questions about this position

Bo Richardson, richarr3

Non-Discrimination Statement

Ohio University is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law.

Ohio university is an equal access/equal opportunity employer.

Employment Type

full-time regular

Job Family/Subfamily

Administrative Services-Generalist

Career Track & Level

TAS3

Pay Grade

AF3200 |14|