Records Management Senior Specialist

records management senior specialist

below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. Applicant portal voluntary demographics. The information requested below is used to assist us in our compliance with federal/state equal employment opportunity record keeping and reporting. Your response is voluntary and will not be used in any way to determine your eligibility for employment.

please note: this position is being posted internally and to the public simultaneously in order to expedite the posting process. However, current ohio university ascme 3200 employees will be considered first.

please complete the online application and attach the following: detailed cover letter stating your qualifications and interest in the position, resume/curriculum vitae, and a list of three professional references with current contact details, including email addresses. References will be used with discretion late in the process.

successful candidates must pass a background check.

we seek candidates with a commitment to working effectively with students, faculty and staff from diverse backgrounds.

for full consideration, please apply by september 7, 2026.

applications will be accepted until midnight (eastern time zone) on the ‘posting end date’ shown below.

position information job title records management senior specialist applications accepted from public: open to the public , afscme 3200 university wide. Special instructions to applicants: please note : this position is being posted internally and to the public simultaneously in order to expedite the posting process. However , current ohio university ascme 3200 employees will be considered first.

please complete the online application and attach the following: detailed cover letter stating your qualifications and interest in the position, resume/curriculum vitae, and a list of three professional references with current contact details, including email addresses. References will be used with discretion late in the process.

this position is eligible for the following benefits: medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.

oversees file storage and records management. Organizes, converts, and integrates files for storage. Locates and retrieves records as requested.

• acts as liaison between university, community, and outside federal and private agencies to respond to complex requests for all types of records, information, and data.
• typically supervises and/or leads tas staff and/or student employees.
• develops and directs processing, maintenance, and daily operations of data and/or records system(s).
• assures security and confidentiality and makes decisions pertinent to records according to university policy, government regulations and/or compliance issues.
• handles requests and coordinates collection of all types of information.
• prepares and distributes special reports and impact studies for administration having direct impact on university (e.g., subsidy, accreditation).
• ensures compliance with governmental regulations and university policies, procedures, and guidelines.
• serves as primary contact for release and protection of confidential and sensitive records.
• develops and implements procedures related to records management.

minimum qualifications knowledge of technical and practical concepts, processes, and methods of records management typically obtained by a high school degree or ged or equivalent and a minimum of 5 years of experience within records management. An equivalent combination of education, training, and experience is acceptable.

• at least one year of customer service experience.
• associate’s degree, or vocational or technical school degree
• service-oriented, diplomatic, and tactful when resolving problems.
• computer proficient including microsoft office suite.
• good problem solving skills.
• ability to delve into problematic issues and seek resolution. Resolution of the issue may be at the student, parent or institution level.
• familiarity with the family educational rights and privacy act ( ferpa )

working conditions/physical demands department registrar's office pay rate starting pay range $19.38 - $24.70

ohio university is proud to offer a robust healthcare plan that includes maternity care, transgender care, counseling and mental healthcare, prescription coverage, vision, dental, orthodontia care, and more. Our robust benefits package also includes paid holidays, sick time, personal time, an instructional fee waiver up to 100% for self and dependents, an excellent retirement plan with up to a 14% employer contribution, a 12-week parental leave program, adoption reimbursement, flextime and flexplace policies, an employee assistance…