Events Coordinator-.FTE

Position: Events Coordinator-.5FTE
Business Title Events Coordinator-.5

FTE Applications Accepted From University Wide, Public:
Open to the Public Special Instructions to Applicants

To apply , please complete and submit the online application and be prepared to attach 3 separate documents. A complete application contains a CV or resume, cover letter addressing your interest and qualifications for all the position requirements and any of the position preferences, and a list of three professional references including email, phone contact information, and the nature of the relationship.

Review of applications will begin immediately and continue until the position is filled. For full consideration, please apply by 11:59 p.m. EST on July 9, 2026.

This position is eligible for the following benefits: sick leave, vacation, holidays paid, winter break closure, and retirement. Posting Number 2016406T Department Summary

The Ohio University Libraries invites applications and nominations for the position of Events Coordinator.

The Events Coordinator seamlessly plans and manages library events to promote the value of the Libraries to students, staff, campus leadership, alumni, and to the community and other external stakeholders. Events include ongoing series with nationally recognized speakers, University donors and VIPs; as well as special celebrations and receptions.

The position oversees the planning and promotion of Libraries' events, ensuring that they are professional, engaging, and smoothly executed so as to enhance the Libraries' reputation.

Event audiences range from students to donors, requiring the ability to discern audience-appropriate event design. The Events Coordinator position requires excellent judgment, communication and organizational skills, and the ability to prioritize and manage in a multi-task environment.

This position manages and resolves complex and ambiguous issues and works on both strategic and operational challenges, addressing problems that require advanced knowledge and experience in the area of event management. The Events Coordinator is expected to take on leadership roles in relevant projects or initiatives.

Primary Events Duties:

* Oversee the planning and promotion of Libraries' events, ensuring that they are professional, engaging, and smoothly executed so as to enhance the Libraries' reputation. This includes careful coordination with other campus units (Event Services, Campus Catering, Printing Services) and local community partners.

* Manage logistics such as facilities, concessions, caterers, vendors, event communications, and technical support for events. Work with speakers, vendors, and staff to ensure successful event execution. Manage communications across the event team, providing smooth and seamless event experiences.

About the Ohio University Libraries

The Ohio University Libraries system consists of the Alden Library, the Music and Dance Library, the Hwa-Wei Lee Library Annex, as well as five regional campus libraries. With a staff of more than 75 FTE, the Libraries has more than 2.7 million volumes in its collection and has a total annual budget of over $12 million. The Libraries also hosts the Ohio University Press, an award-winning publisher of books about Africa, Appalachia, Southeast Asia, and the Midwest.

The Libraries is a member of the Association of Research Libraries (ARL), the Coalition for Networked Information (CNI), the Scholarly Publishing and Academic Resources Coalition (SPARC), the Center for Research Libraries (CRL), OhioLINK, and Lyrasis, a national consortium of libraries.

The Libraries Strategic Plan can be found here.

Position Profile

Plans and organizes campus events. Manages logistics such as facilities, tickets, concessions, caterers, vendors, event communications, and technical support for events. Works with speakers, vendors, and staff to ensure successful event execution. Manages communications across the event team, providing smooth and seamless event experiences.

Level Summary

Provides professional expertise to the University community. Serves as a resource and guide to others in the department and/or university. Completes operational tasks essential for the daily functioning of the University. Additionally, contributes to larger projects or initiatives that align with department or University goals, often collaborating across teams.

Supervisory Responsibilities

May assist in mentoring or training new employees.

Fiscal Responsibilities

No budgetary responsibility. May be responsible for validating transactions.

Problem Solving

Handles a variety of problems with some independence.

Independence of Action

Some supervision; able to work independently on routine tasks.

Communication and Collaboration

Collaborates with team members and shares knowledge.

Physical Requirements

This role is primarily desk-based and involves extensive use of desktop computers. Occasionally, the job may require travel to attend meetings and programs.

Minimum Qualifications

Requires a Bachelor's degree in a related field and 3-5…