Accounts Payable Analyst Athol, MA

Accounts Payable Analyst

We are looking for an Accounts Payable Analyst to join a scientific instrument manufacturing organization in Gardner, Massachusetts. This position supports the accuracy and integrity of the payables function by managing invoice processing, reconciliations, and month-end activities in a high-volume environment. The role works closely with accounting, purchasing, and other internal teams to maintain reliable financial records, support reporting needs, and help strengthen payment processes.

Responsibilities:

• Lead accounts payable close activities each month, ensuring transactions are recorded accurately and deadlines are met.
• Review invoices from domestic and international suppliers, validate supporting details, and process payments in accordance with company procedures.
• Reconcile vendor balances, accounts payable activity, bank records, and selected general ledger accounts to confirm accuracy and resolve variances.
• Investigate invoice, purchase order, and payment discrepancies, working directly with vendors and internal stakeholders to bring issues to resolution.
• Prepare account analyses, Excel-based schedules, and recurring financial reports to support audits, compliance, and management review.
• Record journal entries and maintain journals and ledgers related to payables, expense activity, petty cash, and special account conditions.
• Monitor employee expense submissions, including advances and overtime-related claims, and ensure proper coding to accounts and cost centers.
• Maintain organized vendor records, respond to supplier inquiries, and help ensure payment status and documentation remain current.
• Partner with finance and purchasing teams to improve consistency in spending controls, reporting practices, and payment term management.
• Contribute as a key user in automation and invoice workflow improvement initiatives, including ongoing enhancements tied to Esker processes.