Student Services Administrative Assistant

Position: Student Services Administrative Assistant - 12 Month
Athol-Royalston Regional School District is seeking a dynamic, student-centered Administrative Assistant to join the faculty at Athol High School. The successful candidate will serve as a key member of the Student Services team by providing confidential administrative and clerical support related to counseling services, Section 504 coordination, student records, scheduling, and family communication. This is a full-time, 12-month position that requires strong interpersonal skills, attention to detail, and the ability to manage multiple priorities in a fast-paced school environment.

Provide administrative and clerical support to the Student Services Department, including school counselors, special education staff, college/career staff and administration. Maintain confidential student records in compliance with FERPA, IDEA, and district policies. Assist with the coordination and scheduling of meetings, including:
• IEP Team meetings
• Section 504 meetings
• Parent/guardian conferences
• Student support meetings Prepare, distribute, and maintain required documentation related to Section 504, counseling services, and student records including report cards, progress reports.

Manage department calendars, schedules, and appointment coordination.

• Serve as a primary point of contact for students, families, staff, and outside agencies regarding Student Services matters.
• Manage student registration, transfers, withdrawals, transcripts, transcript requests, and records management.
• Manage graduation duties and scholarship coordination.
• Support state reporting, data entry, and maintenance of student information systems.
  • Provide and coordinate communication and mailings to students, families and community agencies.
• Maintain accurate documentation, filing systems, and electronic databases.
  • Assist administrators and counselors with scheduling, testing coordination, and other student support functions.
• Perform additional duties as assigned by building administration.