Accounting Associate

Position: ACCOUNTING ASSOCIATE

unclassified position in the fulton county sheriff's office key responsibilities:

• making purchases using the p-card
• assisting travel coordinator with travel using the t-card
• reconciling both the p-card and t-card cards in bank of america works
• requesting purchasing/delivery orders from the county’s purchasing department
• verifying and entering invoices in the financial system using the three-way match process

minimum qualifications:

associate degree in accounting, business or public administration, or a related field required, supplemented by one year of accounting experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

specific license or certification required:

none.

specific knowledge, skills, or abilities:

must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all county or departmental policies, practices, and procedures necessary to function effectively in the position.

purpose of classification:

the purpose of this classification is to perform bookkeeping and cash handling duties, process accounts payable/receivable, enter data into accounting database(s), and perform general financial support functions. This classification is distinguished from accountant ii in that this class generally performs routine accounting processes whereas the latter has greater responsibility for reconciliation and reporting.

essential functions:

the following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

performs a variety of accounting duties, such as bookkeeping, data entry, and general financial support functions.

reviews and enters invoices, purchase orders, payment vouchers, and similar records of transactions in an automated financial/accounting system; posts adjusting entries; creates batches by separating, calculating and reconciling payments to be entered into billing system; and researches and verifies customer/vendor information proper posting of transactions.

receives, counts, verifies, batches, and records cash receipts; prepares and posts deposits; researches discrepancies; and processes returned checks.

maintains customer records and information: posts billings and processes invoices; researches and investigates delinquent customer accounts for interruption of service & pending disconnected notices (pdn).

maintains tax records: processes claims and recalculates taxes; prepares and maintains correspondences and notices for the u.s. Bankruptcy court on customers; makes notations on system to inform other co-workers of customer status; and enters adjustments by the bankruptcy court into database so that amount can be deducted from the current bill.

verifies, modifies, and reconciles account receivables from the courts; records and refunds bonds.

provides customer service: answers telephone and waits on walk-in customers; researches information on customer accounts; provides information, negotiates and makes payment arrangements to reduce or balances so that they may retain services; prepares and mails letters to customers regarding arrangements; receives and distributes correspondence to appropriate division; and assists vendors and county personnel as required.

additional functions:

performs other related duties as required.

special requirements:

all applicants must agree to and successfully pass a background investigation, drug screening and polygraph to be considered for employment with the fulton county sheriff's office.

examination:

the examination will consist of an evaluation of education and experience accomplished by analysis of the application. Application must document that the applicant possesses the minimum knowledge, skills, education and experience as listed to be qualified. If selected, an official, accredited college transcript is required, at time of employment, for all degrees/course work used to qualify for this position.

all applications must be completed in full before they are submitted. Please review all applications for accuracy and make all corrections before submittal because errors can result in not meeting the minimum qualifications. We do not accept additional information after applications are received by the department of human resources management.

performance aptitudes:

data utilization: requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.

human interaction: requires the ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities of a…