Accounts Payable & Payroll Specialist

ACCOUNTS PAYABLE & PAYROLL SPECIALIST Vendor Payments | Timesheets | W-2 and 1099 Support

EMPLOYMENT TYPE

Full-Time SCHEDULE Monday-Friday LOCATION 5820 Highway 85, Riverdale, GA 30274 POSITION SUMMARY Ochoa Construction is seeking a dependable, organized and detail-oriented Accounts Payable and Payroll Specialist. This position will process vendor and subcontractor invoices, support payroll and employee timesheets, maintain vendor compliance records and assist with W-2 and 1099 year-end reporting. QUICKBOOKS DESKTOP AND CONSTRUCTION EXPERIENCE PREFERRED The ideal candidate has hands‑on experience with construction Accounts Payable, employee timesheets, payroll support, job-cost coding and Quick Books Desktop.

ACCOUNTS PAYABLE
· Enter and process vendor and subcontractor invoices in Quick Books Desktop.

• Verify invoices against purchase orders, contracts, receipts and approvals.
• Confirm correct project numbers, cost codes, payment terms and documentation.
• Prepare vendor payments by check, ACH or credit card.
• Reconcile vendor statements and research and resolve invoice discrepancies.
• Maintain W-9 forms, certificates of insurance, lien waivers and compliance records.
• Track subcontractor documentation and obtain missing information before payment. TIMESHEETS AND PAYROLL SUPPORT
  · Review employee timesheets for accuracy, completeness and supervisor approval.
• Verify regular hours, overtime, project numbers and labor cost codes.
• Enter and organize approved timesheet information for payroll processing.
• Follow up with supervisors regarding missing or incorrect timesheets.
• Assist with payroll reports, deductions, employee records and payroll questions.
• Assist with year-end W-2 and 1099 preparation, reconciliation and distribution.
• Maintain confidential employee, payroll and tax records. ACCOUNTING AND TEAM SUPPORT
  · Reconcile bank accounts, credit cards, vendor statements and general-ledger accounts.
• Maintain accurate vendor, job-cost, payroll and accounting records.
• Prepare reports and spreadsheets using Microsoft Excel.
• Use Adobe Acrobat to create, combine, edit, organize and electronically sign PDFs.
• Assist with month-end and year-end closing and provide general team support.
• REQUIRED QUALIFICATIONS
  · Accounts Payable and payroll-support experience.
• Experience reviewing employee timesheets and labor cost codes.
• Experience supporting W-2 and 1099 preparation and year-end reconciliation.
• Proficiency with Quick Books Desktop preferred.
• Proficiency with Microsoft Office, including Excel, Word, Outlook and Teams.
• Proficiency with Adobe Acrobat and PDF document management.
• Strong data-entry, reconciliation, organization and attention-to-detail skills.
• Ability to meet deadlines and protect confidential financial and employee information.
• PREFERRED QUALIFICATIONS
  · Two or more years of construction accounting, Accounts Payable or payroll experience.
• Knowledge of construction job costing and subcontractor compliance.
• Experience working with a payroll provider or CPA on year-end reporting.
• EMPLOYEE BENEFITS
  · Competitive pay based on experience.
• Health insurance.
• Paid vacation and paid personal time off.
• Paid sick leave and paid company holidays.
• Full-time Monday-through-Friday schedule.
• Supportive, team-oriented work environment.
• Professional growth and advancement opportunities. Benefit eligibility and applicable waiting periods will be explained during the hiring process. GROWTH OPPORTUNITIES This position can grow into a Senior Accounts Payable Specialist, Payroll Specialist, Accounting Manager or other leadership role based on performance, dependability, experience and company needs.